Description
- Perform responsibilities related to maintenance / reconciliation of the Principal's and Campus' P cards, and Activity fund including entering receipts, writing checks, balancing bank statements, counting money, and preparing bank deposits for daily pick up
- Perform responsibilities related to ordering materials including inputting orders, following up on the status of orders, receiving goods, input receipts or deductions, and filing order documents
- Travel to the administrative building to pick up or deliver documents / materials
- Maintain communication with central administration departments
- Safeguard district's assets adhering to established policies and procedures (Board of Control, Cash Handling, Activity Fund, Cash Pick up, etc.)
- Maintain current and accurate accounting related records
- Answer office telephones
- Prepare documents for presentation to and serve as a member of the Activity Fund Board of Control
- Maintain and monitor Procurement Card transactions
- Meet with and train Procurement cardholders and Activity Fund Sponsors
- Oversees the preparation of fundraiser forms, Activity Fund P1-c's, vendor set-up accounts and other documents related to the Activity Fund accounts
- Perform backup duties, as assigned by the Principal, during short time absences of the Office Manager
- Performs all other tasks and duties as assigned
- Regular and punctual attendance at the worksite is required for this position
WORK ENVIRONMENT :
The noise level in the work environment is usually moderate. Travel throughout the district is integral to this job. A remote working environment / alternate work arrangement is not an option for campus-based employees / campus-based positions because regular and punctual attendance at the worksite and performing all duties at the worksite are essential job duties for all campus-based personnel.
Qualifications
The requirements listed below are representative of the knowledge, skill, and / or ability required of this job :
High School Diploma; plus administrative technical trainingThree years of office related experience to cash handling / accounting / bookkeepingBasic understanding of bookkeeping / accounting systems for revenue, expenses, and general job costingBasic understanding of the DISD budget cycle and line codesTravel to the administrative building to pick up or deliver documents / materialsMaintain communication with central administration departmentsDemonstrated keyboarding and / or ten key calculator skills, with proficient knowledge of personal computers and software applications related to the job to support record keeping, accounting procedures and reports. (MS-Office Excel, Word, Oracle, etc.)Demonstrated flexibility to cope with the challenges of a rapidly changing worldDemonstrated willingness to remain current with the latest developments in the profession