Bookkeeper and Administrative Assistant

Job Description

Job Description

Bookkeeper and Administrative Assistant – Downtown Middletown, Inc. (DMI)

Job Description

Essential Job Function

• Bookkeeper to 501(c)(3) non-profit and General Assistant to the Executive Director
• Track all monies coming in and post to QuickBooks Online including vendor fees, donations, sales receipts; track according to receipt type and purpose of the donation / receipt – general fund, specific event, other specified purpose.
• Assist in retrieving data / information in the form QuickBooks Online queries and reports, including but not limited to : Annual Report, tax letters, fiscal agent reports, event profit & loss statements, etc.
• Manage volunteer database and posting volunteer positions in cooperation with Event Coordinators
• Participate as a volunteer in some DMI events as needed and able
• Assist Event Coordinators in finding materials needed for their event or ordering new items, including office supplies
• Establishment, implementation and maintenance of Operating Instructions
• Assist Executive Director in collecting materials for Board and / or project meetings
• Assist with preparation of mailings, particularly fundraising activities.
• Serve as Recording Secretary at all DMI Board meetings

Essential Job Requirements :

Preferred Qualifications :

Position Status :