Wellness Center Coordinator -PT

WELLNESS CENTER COORDINATOR - PART TIME

WELLNESS CENTER

STUDENT SERVICES DEPARTMENT

MALCOLM X COLLEGE

Malcolm X College is seeking a Wellness Center Coordinator for the Wellness Center.

The mission of Malcolm X College is to provide accessible liberal arts and health-focused education that fosters personal and professional achievement. To fulfill this mission, we focus on the following core values: accountability, community, diversity, empowerment, learning, and respect.

Reporting to a Manager, Wellness Center, a Coordinator - Wellness Center (PT) coordinates the activities of the front office, providing customer service and performing clerical,,administrative, and referral services duties to support the delivery of mental health and wellness services to students and staff at the college. Performs related duties as required.

ESSENTIAL DUTIES

• Acts as a first point of contact, staffing the front desk, answering the phones, and providing students, faculty, and other visitors to the Wellness Center a welcoming and helpful environment.
• Responds to inquiries, explains the Wellness Center’s policies and procedures, and provides information on the Center’s services and planned events.
• Provides first level of intake, engaging clients and requesting that they complete an intake form to gather general information about their mental health status and services they are seeking.
• Reviews information on intake form, and informs supervisor, clinical counselor, or designated staff person if client indicates he/she is in a high level of distress and in need of crisis intervention or immediate assistance.
• Uses Titanium, a HIPPA-compliant medical records system, to enter data from intake forms, schedule appointments with clinical counselors, and register clients for workshops and events.
• Prepares reports and provides data regarding services provided, clinician hours, and other Wellness Center activities.
• Provides referrals for community based services and resources. Using a case management approach, assist clients’ in locating and obtaining free or low-cost services using the Center’s list of resources and related information.
• Works collaboratively with staff to plan, organize, and execute events such as Wellness Fairs and health screenings.
• Handles logistics for events, including scheduling and obtaining needed space, tables, chairs, and audio equipment. Ensures participants sign-in for events to track attendance.
• Maintains the Wellness Center’s event calendar. Creates flyers to promote events.
• Performs outreach to promote services of Wellness Center. Visits classrooms and provides brief presentations on available services and distributes informational materials.
• Coordinates with the Marketing Department to prepare informational materials to promote services of Wellness Center.
• Attends professional development sessions as directed by supervisor.

QUALIFICATIONS

• A Bachelor’s s degree from an accredited college or university, preferably in a health related, counseling or social services field.
• Work experience in a community, mental health, or social services agency performing intake and/or servicing clients is desirable.
• Must have excellent customer service skills.
• Must be able to adhere to confidentiality requirements
• Proficiency in the use of Microsoft Office (Word, Excel, PowerPoint) required

The following generally describes the Knowledge, Skills and Abilities required to enter the job and/or be learned within a short period of time to successfully perform the assigned duties

Knowledge, Skills and Ability

• Knowledge and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of students and staff.
• Knowledge of wellness and mental health issues and concerns among college student population
• Knowledge of office methods, procedures, and equipment.
• Knowledge of correct English usage, spelling, grammar, and punctuation.
• Excellent interpersonal, verbal and written communication skills
• Strong organizational skills
• Skill in event planning and organization.
• Ability to work with and relate to a culturally diverse student body, faculty and staff
• Ability to handle sensitive and confidential issues in an appropriate manner

Working Conditions

• General Office environment; Wellness Center Equipment
• Standard office equipment including personal computers

Physical Requirements

• Ability to operate computers and related equipment and software

Worker Characteristics

• Initiative – Demonstrates willingness to take on responsibilities and job challenges
• Dependability – Demonstrates reliability and responsibility, and fulfills obligations
• Concern for Others – Demonstrate sensitivity to others’ needs and felling and be understanding and helpful to clients

This position is represented by the Local 1600 professional union.