Assistant Insurance Fund Services Representative (NY HELPS)

Assistant Insurance Fund Services Representative (NY HELPS)

Occupational Category : Clerical, Secretarial, Office Aide

Salary Grade : 13

Salary Range : From $53,413 to $65,061 Annually

Employment Type : Full-Time

Appointment Type : Permanent

Jurisdictional Class : Competitive Class

Travel Percentage : 0%

Workweek : Mon-Fri

Hours Per Week : 37.50

Workday : From 8 AM to 5 PM

Telecommuting Allowed : Yes

County : Erie

Street Address : 225 Oak Street

City : Buffalo

State : NY

Zip Code : 14203

Duties

Requisition and purchasing functions for the Buffalo district office and statewide

Administrative support functions for Property Services Department

Schedule interviews

Onboard new staff as location support

Maintain shared mailboxes

Enter Vendor / EFT information into Oracle Supplier table

Maintain Master Bidder List and support the Contracts Department

Assist with any special projects handed down by the Administration Department

Other responsibilities, as assigned

Minimum Qualifications

One year of permanent, competitive class service in a title eligible for transfer under Section 70.1 or Section 52.6 of Civil Service Law. Eligible titles include, but aren't limited to : Administrative Assistant 1, Program Aide, Contract Management Specialist Trainee 1; OR

Four years of customer service experience which required independence in both verbal and written communication responsibilities; OR

An associate degree or higher and two years of customer service experience which required independence in both verbal and written communication responsibilities.

Preferred Qualifications

Proven experience in administrative support or coordination roles

Strong organizational and time management skills

Excellent written and verbal communication skills

Proficiency in Microsoft Office Suite

Ability to handle sensitive information with discretion

Comfortable working independently and collaboratively