Assistant, Gemstone Sourcing and Production

Job Description :

We are a leading, globally recognized fine jewelry house based in New York City, seeking a polished and distinguished professional to serve as the right-hand to our Vice President of Stones & Acquisitions, and occasionally support the President. This role requires poise, discretion, and a deep understanding of the jewelry industry. You will play a critical role in managing the Vice President's day-to-day operations, ensuring seamless coordination across all facets of the business.

Please note : This is an in-person position based in our New York City office. You must currently reside in the New York area.

Responsibilities :

• Serve as the primary support for the Vice President, handling daily administrative and organizational tasks.
• Source diamonds and gemstones for production.
• Select diamonds and gemstones from in-house stock for designs, repairs, and special projects.
• Manage the process between design, sourcing, and factories for new and existing pieces.
• Sort, weigh, count, and organize diamonds and colored stones.
• Support stone inventory processes, organization, and product tracking – ensure the timely and accurate input of all new stones through the appropriate systems.
• Provide occasional executive-level support to the President.
• Manage schedules, appointments, and travel arrangements.
• Maintain and update detailed spreadsheets and tracking systems for acquisitions, inventory, and sourcing projects.
• Coordinate all shipments—incoming and outgoing—of stock pieces, client pieces, and new acquisitions.
• Produce and update detailed status report of client and stock pieces.
• Coordinate high-stakes meetings and events in a fast-paced, high-pressure environment.
• Maintain a high level of professionalism and discretion in all communications and interactions.

Qualifications :

Core Personal Skills :

High Energy & Proactive  – Takes ownership and accountability, driving the future success of the company. Resourceful and self-motivated, with a proven ability to take initiative and deliver results.

Client & Brand Focused  – Deep passion for the brand's creative vision, dedicated to delivering an extraordinary client experience. Makes decisions that uphold the best interests of both the company and its clientele.

Adaptable & Resilient  – Thrives under pressure, balancing multiple priorities with poise. Learns from mistakes, adjusts quickly to change, and knows when to act with urgency.

Collaborative Communicator  – Works seamlessly within the team, valuing diverse perspectives. Communicates openly, directly, and respectfully across all levels and functions.

Detail-Oriented Expertise  – Maintains exceptional organization and accuracy, delivering work to the highest standard. Stays current on industry trends, techniques, and innovations, with a commitment to continuous learning.