Office Manager

Office Manager

At Stantec, we have some of the world's leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we're building a stronger, more resilient Stantec every day. Your Opportunity We are seeking an Office Manager for our Downtown Los Angeles Office. This role is essential in fostering a welcoming, professional environment for employees, clients, and visitors, and serving as a key contributor to our workplace culture and first impressions. The ideal candidate will understand and demonstrate excellence in both internal and external client service, along with providing timely, accurate, and professional administrative support in keeping with Stantec's high standards.

Your Key Responsibilities

• Oversee office functions to ensure the office runs smoothly.
• Act as HR point of contact for the office, ensure HR information is distributed, and that the HR board is kept up-to-date.
• On-board new employees, ensure equipment is set up and ready, work closely with IT to ensure laptops have necessary software, and ensure new hires have access to all necessary programs.
• Assist with off-boarding employees when departing, including collecting company equipment.
• Act as Health, Safety, Security, and Environmental (HSSE) Coordinator for the office; responsibilities include but are not limited to :
• Update the Emergency Response Plan, distribute it to staff, and collect acknowledgements;
• Conduct annual ladder inspections, order PPE, coordinate annual fire drills, and perform monthly office inspections;
• Update the HSSE bulletin board, attend monthly OSEC meetings, and organize quarterly safety committee meetings;
• Communicate with the landlord and third-party vendors for any building needs and repairs that arise.
• Oversee vendor contracts and negotiate best rates for office needs.
• Act as wellness champion for office by attending webinars and sharing information, helping the staff collect their points to reduce medical premiums.
• Organize events including holiday party, Stantec in the Community Day, volunteer efforts, happy hours, etc.
• Prepare monthly staff meeting presentations and participate in sharing relevant information with the office.
• Help visitors and leadership with reserving desks and conference rooms and help with AV connections as needed.
• Track office attendance via QR-code Excel spreadsheet.
• Program access cards for office.
• Coordinate with Property Management office regarding vendors, repairs and events.
• Supervise receptionist and act as backup for responsibilities when needed. Direct day-to-day work, provide performance reviews, and support career development.
• Maintain regular communication with the front desk personnel to provide any support needed. Conduct annual evaluations and provide recommendations to support the front desk staff in performing their role efficiently.
• Provide weekly timecard support on Fridays, running reports, helping submit timecards, provide training as needed.

Your Capabilities and Credentials

About Stantec Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.

Pay Range :

Pay Transparency :

In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary :

Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term / long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law). Temporary / casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law. The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : United States | CA | Los Angeles

Organization : BC-2267 Shared Services-US Los Angeles CA

Employee Status : Regular

Travel : No

Schedule : Full time

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.