Administrative Operations Specialist

Global Diving & Salvage Inc. is currently seeking an Operations Specialist for our Seattle WA office.

Position Description

The Operations Specialist plays a key role in offering administrative and logistical support for projects within the group while also assisting other service lines and regions as necessary. This position encompasses general office tasks providing administrative assistance to the designated region and engaging in field work when required.

Key Responsibilities

• Maintain accurate project cost tracking and invoicing through the organization of logs files and supporting documents ensuring smooth cost accounting and invoicing processes.
• Collaborate with the Project Administrator to provide timely project financial updates and manage invoicing procedures.
• Assist in tracking employee certifications to ensure compliance.
• Coordinate physicals for Topside and Diver teams.
• Provide support to operations by assisting in estimating and proposals.
• Participate in client communications as required offering support to Operations Managers.
• Organize and supervisetravel arrangements for personnel.
• Project management support including assistance with pre-operation submissions and reviewing / project report submissions.
• Assist in tracking intents and affidavits for certified payroll purposes.
• Manage new vendor setup and corresponding communications.
• Manage incoming calls.
• Miscellaneous office duties to include employee engagement events keys and security codes for new employees order supplies as needed check and distribute mail.
• Assist Human Resources and Operations teams by facilitating new hire paperwork and onboarding (as needed).
• Assist with data migration project.
• Ensure projects have all documentation as needed such as intents affidavits certifications for divers and equipment SSHPs badging submission and other documentation as needed.
• Assist project accountant with aging / collections by following up on collections.
• Other duties as assigned.

Qualifications / Experience

Education

Physical / Mental Requirements

Willingness to travel to project sites and other office locations up to 5% of the time.

Work Location

Schedule

Compensation and Benefits

Medical

Qualified candidates must be authorized to work in the United States. The company will not provide a work visa or relocation for this position.

Equal Employment Opportunity

Global is an Equal Opportunity Employer. It is the objective of Global Diving & Salvage Inc. to obtain qualified employees consistent with position requirements : to seek employ promote and treat all employees and applicants for employment without regard to race color ethnicity national origin ancestry citizenship sex pregnancy sexual orientation gender identity age religion / creed handicap / disability marital status genetic information / history military / veteran status or any other characteristic or condition protected by law.

If you are a candidate with a disability in need of accommodation in the application process please contact or email .

Required Experience :

IC

Key Skills

Financial Services,Information Technology,Cost Control,Corporate Risk Management,Law

Employment Type : Full-Time

Experience : years

Vacancy : 1

Hourly Salary Salary : 26 - 32