Finance Coordinator - Bone Marrow Transplant

Finance Coordinator - Bone Marrow Transplant

Position Summary

At Stony Brook Medicine, our Finance Coordinator - Bone Marrow Transplant for the Cancer Center is a valuable member of our team, who oversees the financial aspects of the Bone Marrow Transplant (BMT) Program, responsible for providing financial services to all potential and existing transplant recipients, chimeric antigen receptor T-cell (CAR T) patients, donor patients, and assists with various financial projects within the Cancer Center.

Duties of a Financial Coordinator may include the following but are not limited to :

Responsible for revenue collection activities for the LLT service.

Ensure that all patients receiving hospital services i.e. chemotherapy, transplant, and cellular therapy are pre-certified to receive these services and / or a referral is obtained.

Completes insurance verification and regularly reports on insurance status to the appropriate transplant team member(s).

Provides the transplant team with relevant details of the patient's medical insurance and assist in coordinating care with insurance carriers to secure complete benefit coverage.

Confirms primary and secondary payers and identifies which contract / plan(s) will provide payment throughout the phases of the transplant care and obtain authorization as needed.

Develop a system to track and resolve denials for services with patient account team.

Facilitate communication between administration, billing, clinical, and financial team members to capture billing and ensure correct billing codes for procedures and testing are applied.

Performs billing verification on all procedures related to bone marrow and stem cell transplantation.

Keep current with CMS guidelines and other third-party carriers for patients referred to the Bone Marrow Transplant service.

Ensure procurement charges are coded into DRG.

Record keeping for the purchase and procurement of stem cell, bone marrow, cord blood, immune effector cells, and HLA typing.

Review charges with BMT Program Manager and manage care departments for hospital and physician charges accrued.

Report and track yearly budgets for Bone Marrow Transplant Program and Stem Cell Laboratory.

Report and track administrative charges to Bone Marrow Transplant Fund, Stem Cell Laboratory Fund and Donor Fund.

Participate in discussions in conjunction with Laboratory Administration for contracting with specialty laboratories for tests not performed at University Hospital.

Provide statistical reporting on all financial aspects of Bone Marrow Transplant Program (preparing financial reports, projections, and financial analysis).

Develop, maintain, and supervise a financial counseling program for all transplant patients.

Assist the clinical trial office with planning, billing, and other aspects related to Bone Marrow Transplant / Cell Therapy clinical trials.

Timely data entry on the Optum website for specific Optum transplant recipients.

Enters charges for stem cell processing lab procedures, which includes billing products received through the National Marrow Donor Program or equivalent.

Remain current on all transplant procedures, policies, reimbursement, and payment processes.

Other miscellaneous financial responsibilities as required for operational needs and services performed within the Cancer Center.

Bring forth any outstanding patient financial issues to the BMT Program Manager to be addressed accordingly.

Meets routinely with department leaders to report status and progress of financial planning for recipients and donors.

Participate in weekly transplant meetings, BMT program quality, and registry meetings. Participate in Transplant Financial Coordinators Association (TFCA) and other professional organization committees to gain further knowledge of transplant reimbursement and manage care policies.

Qualifications

Required Qualifications :

Bachelor's degree in finance or a related field

At least 3 years of financial experience in a hospital / practice setting, patient access and / or related patient -facing customer service healthcare revenue cycle role with at least 2 years working experience in insurance verification and authorizations

Please Note : Verification of degree (e.g., diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration.

Preferred Qualifications :

Prior Experience in a Transplant Department, Donor Services

Bilingual in English and Spanish

Billing experience, Accounts Receivable, Hospital Patient Access / Registration experience

Familiarity with Medical Insurance benefits

Knowledge of medical terminology

Special Notes : Resume / CV should be included with the online application.

Posting Overview : This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

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Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.

All Hospital positions maybe subject to changes in pass days and shifts as necessary.

This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.

This function / position maybe designated as "essential." This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements :

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s) / certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and / or revocation of the employment offer.

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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

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Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range :

The salary range (or hiring range) for this position is $104,040 - $124,848 / year.

The above salary range represents SBUH's good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate's validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as :

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.

Job Number : 2503407

Official Job Title : : TH Staff Associate

Job Field : Finance

Primary Location : US-NY-Stony Brook

Department / Hiring Area : : Bone Marrow Transplant (BMT)

Schedule : Full-time

Shift : Day Shift Shift Hours : : 8 : 30 AM - 5 : 00 PM Pass Days : : Sat, Sun

Posting Start Date : Sep 9, 2025

Posting End Date : Dec 8, 2025, 11 : 59 : 00 PM

Salary : : $108,040 - $128,848 / Total

Salary Grade : : SL4

SBU Area : : Stony Brook University Hospital

Req ID : 2503407