Executive Assistant

Job Description

Job Description

Public Trust Eligibility Required

About Aretum

Aretum is a mission-driven organization committed to delivering innovative, technology-enabled solutions to our customers across defense, civilian, and homeland security sectors. Our teams work at the intersection of strategy, technology, and transformation, helping agencies solve their most critical challenges. We believe in investing in our people and creating a culture where collaboration, inclusion, and professional growth are at the forefront.

Job Summary

Aretum is seeking a highly skilled and motivated Executive Assistant to join our team. As an Executive Assistant at Aretum, you will provide high-level administrative support to our executive team, ensuring smooth operations and effective coordination of activities.

Due to the nature of our work as a federal consulting organization, employees may be expected to handle Controlled Unclassified Information (CUI) and must adhere to applicable safeguarding and compliance requirements.

Responsibilities

• Secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements using Concur Travel), are provided to the Executive.
• Prepare typed / written meeting minutes that are a clear, accurate, and comprehensive record that captures all action items and tasks identified in each meeting.
• When requested recorded Teams meetings are transcribed (typed / written) to capture all action items, assigned tasks, and follow-up tasks are identified.
• All notes (typed / written) from recorded meetings, Lunch and Learn sessions are to be clear, accurate, and comprehensive.
• Receives telephone calls and visitors for the ACIO, screening those which can be handled without the ACIO’s help.
• Keeps the ACIO’s calendar (as requested), schedules appointments and meetings, and sees that the ACIO is fully briefed on the matters to be considered before the scheduled meeting.
• Prioritizes and carries out special projects and complex assignments.
• Attend via conference call or in person to all regularly scheduled and some ad-hoc ACIO staff meetings, as required.
• Based upon the information provided by the ACIO concerning the purpose of the meetings and people to attend, makes necessary arrangements for meetings, including space, time, contacting people, and other matters.
• Assembles background material for the ACIO.
• Attends the meetings, takes notes, and prepares a report on the proceedings when required.
• Receives requests for information concerning the organization’s programs which can be assembled from the record based on knowledge of the organization, advises when the material can be furnished and prepares it personally and follows through to see that it is prepared by staff within the specified time to meet deadlines.

Requirements

Travel Requirements

This is a remote position; however, occasional travel may be required based on project needs, client meetings, team collaboration events, or training sessions. Travel is expected to be less than 10% and will be communicated in advance whenever possible.

EEO Statement

Aretum is committed to fostering a workplace rooted in excellence, integrity, and equal opportunity for all. We adhere to merit-based hiring practices, ensuring that all employment decisions are made based on qualifications, skills, and ability to perform the job, without preference or consideration of factors unrelated to job performance.

As an Equal Opportunity Employer, Aretum complies with all applicable federal, state, and local employment laws.

We are proud to support our nation’s veterans and military families, providing career opportunities that honor their service and experience.

If you require reasonable accommodation during the hiring process due to a disability, please contact hr@aretum.com for assistance.

Equal Opportunity Employer / Veterans / Disabled

U.S. Work Authorization

Due to federal contract requirements, only U.S. citizens are eligible for this position. This position supports a federal government contract and requires the ability to obtain and maintain a Public Trust or Suitability Determination, depending on the agency’s background investigation requirements.

Benefits