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PROPERTY SERVICES ASSISTANT
PROPERTY SERVICES ASSISTANTThe Management Association, Inc. • Elk Grove, CA, US
PROPERTY SERVICES ASSISTANT

PROPERTY SERVICES ASSISTANT

The Management Association, Inc. • Elk Grove, CA, US
9 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

The Management Trust

Position Title : Property Services Assistant

Location : TMT-Rental Property Management – Elk Grove

Reporting To : Regional Manager

Status : Non-Exempt, Full-Time

Salary : $25-$27

COMPANY PROFILE :

TMT Property Services is a Management Trust owned company and is a residential management company. We believe that building and maintaining a community takes more than just hammers and nails. It takes integrity, trust, experience, and support. Our success is based on the belief that effective management anticipates our clients’ needs, not merely reacts to them. We are a company of creative and committed individuals driven by grand aspirations and are proud to be the only 100% employee-owned community management firm in the nation. Our Employee Owners are encouraged to actively participate in growing our business by helping define best practices every day. It is in this spirit that we encourage you to explore this opportunity to join The Management Trust team.

EMPLOYEE OWNER POSITION PURPOSE :

The Assistant Property Manager is responsible for promoting and enforcing established residential property standards designed to preserve the aesthetics and lifestyle of the properties under management. These standards are defined by the Property Management Agreement and other requirements set forth by the Property Owners. This role partners closely with the Property Managers to provide property condition and field reports for homeowner feedback as well as assist property managers with their daily workflows.

JOB DUTIES AND RESPONSIBILITIES :

  • Conduct annual inspections on all rental units in compliance with the Rental Housing Inspection Program standards.
  • Perform move in, pre move out and post move out inspections as requested by Property Managers.
  • Perform rental showings and open house viewings of rental units as requested by the Property Managers.
  • Conduct vacancy site visits to ensure that all vacant units are in showable condition.
  • Review tenant conducted annual, move in and move out inspections for compliance – create work orders and provide follow up as needed.
  • Coordinate with support staff to schedule and follow up on coordinated inspections.
  • Provide guidance and follow up with tenants performing their own annual inspections.
  • Properly posting and serving notices as requested by the property managers.
  • Attend City / County rental housing inspections.
  • Follow up on work orders.
  • Provide workflow and communication support when property managers are absent.
  • Provide leasing support, tenant and owner follow up support and oversee system processes on behalf of the property managers.
  • Track keys for all units.
  • Install and remove lock boxes and properly track location.
  • Other duties and special projects as assigned.

QUALIFICATIONS :

  • High School Diploma (or equivalent); Associate’s Degree preferred
  • Minimum of (2) years of property management (or related) experience;
  • Strong preference for previous experience in facilities and / or maintenance management in hospitality, property management, or a related industry
  • Solid knowledge of Microsoft Outlook, Excel, and Word
  • Strong leadership abilities and comfort with public speaking (small and large groups)
  • Conflict resolution skills
  • Ability to meet deadlines and address time-sensitive issues
  • Superior multi-tasking skills
  • Excellent written and verbal communication
  • Ability to provide high-level customer service with astute attention to detail and organization
  • Must be a team player
  • Ability to manage workflow amid shifting priorities
  • Willing to learn Company process and procedures, and learn / use proprietary software
  • Adaptable and dependable with a solid attendance record
  • Professional and respectful demeanor with all staff and guests at all times

    • SPECIAL POSITION REQUIREMENTS :

  • Must have and maintain a valid driver’s license, vehicle insurance, and driving record in compliance with Company policy

    • ESSENTIAL FUNCTIONS :

  • Use standard office equipment, including : computer, phone, copier / scanner, etc.
  • Be stationary for periods of time
  • Relocate up to (25) pounds
  • Travel to and from offsite meetings

    • SUPERVISES OTHERS? IF SO, LIST :

  • None

    • SCHEDULE & TRAVEL :

  • Monday-Friday from approx. 8 : 00 am-5 : 00 pm
  • This position may require occasional long hours to meet business needs

    • The Management Trust is an Equal Opportunity employer. We celebrate and support diversity.

    TMT reserves the right to modify this job description at any time based on business need.

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