Departmental Assistant - Part-time Project Manager for the Intergroup Dialogue Initiative (IGDI)

About UMass Amherst

The flagship of the Commonwealth, the University of Massachusetts Amherst is a nationally ranked public land-grant research university that seeks to expand educational access, fuel innovation and creativity, and share and use its knowledge for the common good. Founded in 1863, UMass Amherst sits on nearly 1,450-acres in scenic Western Massachusetts and boasts state-of-the-art facilities for teaching, research, scholarship, and creative activity. The institution advances a diverse, equitable, and inclusive community where everyone feels connected and valued-and thrives, and offers a full range of undergraduate, graduate and professional degrees across 10 schools and colleges, and 100 undergraduate majors. We believe every member of our university community can contribute to our ongoing success by striving for the highest level of excellence as we seek breakthrough solutions to mounting environmental, social, economic, and technological challenges in our world.

Job Summary

Part-time Project Manager for the Intergroup Dialogue Initiative (IGDI). The responsibilities of this position include : administration of daily activities of the IGDI; regular contact and support for the Co-Directors; coordination of all IGDI activities, in-person and virtual; logistical coordination of all aspects of multiple multi-day and single day events; outreach and support to faculty, staff, and student participants. The Project Manager may also assist in the evaluation of program metrics. This role requires a high level of organization and the ability to manage tasks independently in a fast-paced, multi-project environment

Essential Functions

• Establish, update, and execute project communication plans that include information such as project objectives, technologies, schedules, funding, and staffing.
• Monitor and track project milestones and deliverables. Assign, schedule, train, review and monitor project work to ensure that progress is within expected guidelines.
• Prepare project status reports by collecting, analyzing, and summarizing information or trends.
• Manage IGDI communications with a range of stakeholders which includes emailing program participants, scheduling meetings, and executing website updates.
• Coordinate planning and execution of IGDI programs, ensuring projects are completed on time and within budget.
• Ensure the smooth running of in-person and virtual meetings, workshops, and multi-day events including scheduling rooms or virtual meeting links, ordering catering, formatting and printing presentation / workshop materials, creating registration and feedback forms, and supporting participants' accommodations.
• Serve as the primary contact for vendors and service providers for IGDI, including preparing paperwork to hire / contract trainers, graduate employees, and other personnel.
• Coordinate with the Office of the Provost to facilitate IGDI payments.
• Maintain a centralized archive of data, reports, presentations, and marketing materials that are accessible to various internal stakeholder groups.
• Represent the IGDI in an appropriate manner, exercising a high level of discretion and professionalism, tact, confidentiality, and sound judgment.

Other Functions

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

Physical Demands / Working Conditions

Additional Details

Work Schedule

Salary Information

Special Instructions to Applicants

Along with the application, please submit a resume.

The University of Massachusetts Amherst welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.