Accounts Payable & Accounting Specialist

Accounts Payable & Accounting Specialist

Nicolet College

Salary : See Position Description

Job Type : Full-time

Job Number : 1500000300

Location : Rhinelander, WI

Department : Business Office

Position Summary

At Nicolet College, our mission is to transform lives and enrich communities, and we see change as an opportunity to transform even more lives and to serve our communities even better. Are you interested in providing excellent customer service and a variety of student financial and accounting functions? If so, we can't wait to meet you!

Under the general Supervision of Controller, this position plays a vital role in overseeing the timely and accurate payment of the College's bills. The Accounts Payable & Accounting Specialist works closely with various stakeholders, including department purchasers and budget managers, to ensure timely and accurate payment of bills including filing at year end. This position requires a strong understanding of accounting principles, budgeting principles, and financial systems.

Primary Duties and Responsibilities

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Accounts Payable

• Perform accounts payable functions by preparing invoices for payment and processing entries into accounting software.
• Reconcile monthly statements for vendors working closely with vendor representatives to keep accounts in good standing.
• Work closely with the Purchasing agent regarding open PO's and product / service receipt ensuring that expenses are recorded in the period in which they were incurred.
• Prepare end of month Accounts payable checklist duties to assist in a timely and accurate closing of the books to support the preparation of the Board of Trustees report.
• Create and maintain policies, processes and work instructions that adequately portray the appropriate and best practice internal controls for the AP business function.
• Provides training to budget managers and approvers as needed.
• Responsible for creating and maintaining vendors and determining what is taxable for 1099 purposes.

Budget Assistance

General Business Office

Qualifications

Knowledge, Skills, and Abilities :

Required Qualifications :

Preferred Qualifications :

Physical Demands :

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other

Compensation :

The salary is commensurate with qualifications and experience $56,742.40 -$64,854.40 Includes a comprehensive benefits package.

Application Procedure :

Apply at nicoletcollege.edu / employment. Attach a cover letter addressing how your background and experience are consistent with the required and preferred qualifications of the position, a current resume, and unofficial college transcripts. Applications received by 4 p.m. on Friday, October 31st, 2025, will receive full consideration. The position will remain open until filled.

Nicolet Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities.

To apply, please visit https : / / www.schooljobs.com / careers / nicoletcollege / jobs / 5115872 / accounts-payable-accounting-specialist

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