Executive Secretary

Nisqually Indian Tribe • Olympia, WA, USA

30+ days ago

Job type

Full-time

Quick Apply

Job description

Please note : NSORNA Nisqually's Sex Offender Registration and Notification Act requires all individuals who have been convicted of a sex offense to register with our Public Safety Department. This is true whether or not you have to register with any other jurisdiction.

ICW / Vulnerable Adults. This position has regular contact with or control over Indian Children and Vulnerable Adults. In compliance with Federal Law, this position will not be filled by an applicant with any felonious offense or any of two or more misdemeanor offenses under Federal, State, or Tribal Law involving crimes of violence; sexual assault, molestation, exploitation, contact, or prostitution; crimes against persons; or offenses committed against children.

This position requires a fingerprint check, which is a standard procedure for many jobs, especially those involving children or vulnerable populations.

NATURE OF WORK : This position is responsible for providing administrative support by coordinating staff and general administrative functions to specific departments and / or supervisor, with little or no supervision. Incumbents possess a broad knowledge of all functions and operations within a department and can generally apply judgment and make decisions within established guidelines.

DUTIES AND RESPONSIBILITIES :

Screens phone calls and visitors, directing to appropriate staff or department when necessary; provides information requiring comprehensive knowledge and may interpret department policy, procedure and operations.

Opens and reviews all incoming mail; answers inquiries and composes correspondence on own initiative on general and technical matters in accordance with established guidelines and forwards other items to supervisor or appropriate staff, may have signatory authority regarding correspondence.

Performs a variety of administrative and / or secretarial support activities for supervisor such as composing replies to correspondence on own initiative, interpreting and explaining established policy and procedure in response to inquiries from a variety of sources, summarizing reports and information to facilitate review by superior and investigating, evaluating and resolving problems within scope of position.

Maintains calendars for assigned staff, regularly prioritizing and arranging meetings, conferences and appointments; arranges necessary travel reservations and itineraries; anticipates and prepares background materials needed.

Plans and arranges conferences or meetings under general instructions from supervisor; communicates arrangements to appropriate individuals.

Prepares or directs preparation of minutes, notices, manuals, agendas and . . . correspondence with all supporting documentation.

Maintains and reconciles budgets for departmental accounts; monitors expenditures and performs simple analysis on accounts; prepares both special and recurring reports for supervisor and makes recommendations for payments and purchases.

Coordinates business affairs, personnel matters and may interpret policies and procedures.

May supervise other clerical staff.

Serves as liaison to staff, community members, and other outside agencies concerning information or complaints.

Performs other related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES :

Knowledge of office and administrative practices and principles.

Knowledge of Microsoft Office Suite and any other applicable software programs required by the assigned department.

Skill in composing letters and preparing reports.

Skill in recording and compiling material for reports.

Skill in the operation of a variety of office machines including, personal computers, telephones and copiers.

Ability to effectively communicate.

Ability to maintain confidentiality.

MINIMUM QUALIFICATIONS :

High School diploma or GED equivalent and

4 years of clerical / secretaries experience; OR,

Any equivalent combination of experience, training and / or education approved by Human Resources

Must have valid Washington State driver`s license and be insurable under the Nisqually Indian Tribe`s insurance policy.

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Executive Secretary • Olympia, WA, USA

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