Administrative Assistant / Staffing Coordinator - Whittier Rehabilitation Hospital, TCU

Job Description

Job Description

Whittier Rehabilitation Hospital - Transitional Care Unit, Haverhill

Administrative Assistant / Staffing Coordinator for a 20 bed unit

Full Time, 40 hours / week, Monday-Friday

$22-$26 / hour

Essential Duties :

• Coordinates staffing / scheduling of clinical personnel in collaboration with Director of Nursing, according to census variations, activity and budget - using scheduling software
• Initiates, completes and maintains staffing schedules within designated time frames
• Schedules Per Diem staff according to Per Diem Agreements including holiday and weekend commitments
• Ensures all timecards are accurate  and approved timely, and include all sick or vacation time requested by staff
• Runs staffing and other reports as needed for PBJ and payroll
• Reviews and reconciles agency invoices utilizing software to pull reports
• Maintains and monitors open shifts daily
• Demonstrates appropriate communication and interaction with patients, families, visitors and employees.
• Maintains strict confidentiality in all office, departmental, hospital, employee and patient related business
• Provides administrative assistance to DON and Administrator as necessary
• Assists with recruiting efforts, especially with the interviewing and hiring of CNA's.
• Works closely with HR and Employee Health to ensure the smooth transition of new hires for the TCU.
• Maintains updated demographic information for all staff

Prerequisites :

High School diploma or GED

Proficient with computer skills

3 years of Administrative experience. Healthcare setting a plus

Prior experience with scheduling a strong preference

Working knowledge of On-Shift a plus

Benefits :

401k

Medical, Dental and Vision offered

Basic Life insurance at no cost

Offered voluntary benefits : Supplemental Life, Hospital, Accident, Critical Illness, LTD, STD

Health Savings and Flexible Spending accounts

Paid vacation, sick and holidays

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