Building Services Senior Clerk
The Building Services Clerk is a key member of the Building Management Team and is responsible for providing essential building-related services to occupants of the SFPUC Headquarters. This role requires strong organizational skills, attention to detail, and the ability to interact effectively with building occupants and staff.
Essential Functions :
Mail and Package Services
- Sort and distribute incoming U.S. Mail and packages.
- Deliver and pick up interoffice mail at two locations : SFPUC Headquarters and City Hall.
- Transport luggage cart containing mail between buildings.
Conference Room Management
Monitor and manage the shared conference room inbox.Review, accept, or decline reservation requests.Coordinate room setup, tear-down, and special arrangements with organizers.Liaise with the custodial team for cleaning or maintenance as needed.Zero Waste Compliance
Support compliance with the City's Zero Waste Ordinance.Assist staff in recycling used office equipment and supplies.Upload reusable items to the Virtual Warehouse platform.Track item offers, communicate with SF Environment regarding disposal, and coordinate pick-ups.Scan and file pickup receipts, ensuring proper documentation is sent to SF Environment.Bike and Locker Room Oversight
Provide orientations and tours to new users, including rules and access guidelines.Review and approve access request forms for completeness and accuracy.Conduct weekly audits to ensure compliance with facility policies.Maintain audit logs and report any policy violations.Administrative and Clerical Support
Perform various administrative tasks in support of the Building Management Team.Participate in special building-related projects as assigned.Report facility issues to the Building Manager.Respond to inquiries and provide information to building occupants.Review documents for completeness and accuracy.File, maintain, and retrieve records, documents, and correspondence as needed.Compile data and assist in the preparation of departmental reports.Use sound judgment and apply knowledge of building policies and procedures in resolving clerical and operational issues.Handle incoming emails, calls, and walk-in inquiries, directing them appropriately.Class 1406 performs other related duties as required.
Nature of the work :
Must be able to lift packages weighing 2030 lbs, stand for extended periods, and push mail carts or dollies throughout the building.