Administrative Assistant

Administrative Support Position

To provide administrative support to the Outpatient Services Director Managers Supervisors of the departments of Rehab Medicine Cardiopulmonary Services Cardiac Rehab as assigned by the Director.

Primary Duties and Responsibilities

• Administrative Assistance : Performs a variety of administrative assistant functions to support all assigned departments. Assist with implementing various administrative systems and procedures designed to maximize efficiencies of the daily workflow
• Answers and screens telephone calls; takes and relays accurate messages; responds to inquiries as appropriate. Provides various reports to Director Manager and staff as requested.
• Composes and types various correspondences forms reports etc. Collates and distributes materials as needed. Copies materials as needed. Receives sorts and distributes mail for the division Director and departments supported. Orders all office and clinical supplies for Director and assigned departments.
• Assists with managing inventory levels to ensure they are adequately stocked. Functions as liaison between Medical Staff department clinicians hospital ancillary departments and patients. Participates in departmental preparation for JCAHO and other regulatory site visits. Collaborates with Division team to ensure the physical environment is maintained.
• Participates in the evaluation of IS equipment and systems. Maintains files and deals discretely with confidential information. Communicates essential information to staff and patients. Troubleshoots problems and works with Director Manager and staff in identifying corrective actions. Participates in special projects. Manages Director's calendar if requested. Provides coverage for other division Administrative Assistants in their absence.
• Patient Registration / Admission : Coordinates patient registration and admission process for all procedures. Coordinates patient registration and insurance authorizations
• Collects demographic and insurance information. Obtains authorization from insurance carriers. Generates all registration and admission paperwork required for procedure.
• Presents appropriate forms to patients provide explanation / answers questions to patient / family and obtains appropriate signatures. Maintains continuous communication with physician and patient / and or family on next steps as appropriate
• Assists with scheduling appointments verifying and conforming insurance. Assists with any procedural questions and coordinates all necessary paperwork. Collects co-pays as appropriate and is responsible for entering service charges. Work with Patient Financial Services to investigate concerns / issues around insurance denials; Assist with resolving issues.
• Customer Service : Proactively offers assistance to staff and patients throughout the hospital. Be first line of contact for patient on day of scheduled procedure. Answers screens and routes telephone calls Takes accurate messages and follows through as appropriate.
• Greets all visitors (patients vendors hospital personnel etc.) answers their inquiries gives directions and provides general assistance. Assists visitors vendors and staff.
• Communicates essential information to staff doctors and patients. Sends out patient satisfaction surveys; collects tracks and trends patient satisfaction scores.
• Development : Participates with supervisors in identifying learning needs. When learning needs are identified participates in training and development activities. Attends hospital sponsored training programs as required by the department. Meets all mandatory obligations.
• Organizational knowledge : Works effectively within and between departments. Participates in departmental projects Participates in interdepartmental activities when asked. Demonstrates a constructive approach during all interactions with staff supervisors and managers both inside and outside the unit.

Minimal Qualifications

Education

Experience

Knowledge Skills and Abilities

This position has a hiring range of USD $20.57 - USD $36.27 / Hr.