Digital People Operations & Program Coordinator

Job Description

Job Description

Role Overview

We are seeking a highly organized, dependable, and solutions-oriented People Operations Coordinator to support our large-scale Digital organization.

This role is the engine of our team, bridging the gap between high-level project management and the critical day-to-day details of employee experience.

You will act as a central hub, working cross-functionally to ensure our internal programs run seamlessly and our leadership is supported with precision.

Program & Talent Experience Management :

End-to-End Onboarding : Own the "New to Digital Experience" from start to finish, ensuring every new team member feels welcomed from day one and integrated into the Digital culture.

Recruitment Support : Manage complex interview scheduling and facilitate seamless transitions between candidates and hiring teams.

Logistics & Assets : Lead asset coordination, campus tours, and employee experiences, ensuring all physical and digital resources are ready for day one.

Cross-Functional Partnership : Act as a primary liaison between Talent Acquisition, People Success Team, HR, Marketing, and Hiring Managers to support and align to operational goals.

Project Management :

Headcount Management : Manage and track organizational headcount across multiple Digital teams from end-to-end, ensuring data integrity and alignment with individual leadership budget.

Executive Communications : Assist in the creation of high-impact leadership materials, including executive PowerPoint presentations, workback plans, and internal communications.

Employee Engagement & Leadership Support :

Event Execution : Support the planning and execution of large-scale organizational engagement events to foster team culture.

Operational Support : Provide light administrative support and assist in the broad operations of a large digital organization.

Qualifications

Bachelor's degree from an accredited university is required.

Equivalent professional experience with strong references may be considered in lieu of a degree.

Executive Support Experience : Prior experience supporting executives or large-scale organizational operations is essential.

Project & Program Mastery : Proven ability to manage multiple workstreams simultaneously with a methodical, "no-task-too-small" approach.

Technical Proficiency : Advanced skills in Microsoft Excel (pivot tables, data tracking) and PowerPoint (design and storytelling).

Quickbase : Proficient in using Quickbase to manage headcount requests and workflows.

Interpersonal Excellence : Exceptional communication skills with the ability to influence partners and navigate complex team dynamics. Working cross-functionally with other departments is essential.

Thriving in Ambiguity : You remain calm, effective, and deliver results in a fast-paced, "gray" environments where priorities may shift rapidly.

Process Improvement : A demonstrated history of identifying operational bottlenecks and implementing solutions.

3-5 years of experience in Program Management, Project Management, HR, Executive Assistant, or Chief of Staff role within a fast-paced corporate environment.

Proven track record of managing large-scale organizational operations.

Experience managing headcount or departmental expenditure budgets.

Using data to tell a story.

Mobility : Ability to lead campus tours and handle light physical tasks, including lifting or moving materials for events / asset coordination.

Benefits :

Healthcare Insurance : Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.

Dental Insurance : Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

Vision Insurance : Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.401(k) Plan : The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first enrollment date that is at least 30 days after employment begins. Enrollment dates are each January 1st, April 1st, July 1st, and October 1st.

Technical Certification Bonus : Synectics is pleased to award its employees a bonus of up to $500 for an approved professional certification. In determining the bonus amount, Synectics will consider the cost of the test(s) for any certification relating to your current position, achieved during your employment with us. Only one Certification Bonus per calendar year may be awarded per employee. Only current, active employees will be eligible to receive this bonus. It will be awarded 90 days after the Synectics office has received documentation confirming the successful completion of the certification.

Synectics is an equal opportunity employer.

Company Description

Synectics is a leading staffing and workforce solutions company dedicated to connecting exceptional talent with top organizations. We specialize in IT, engineering, finance, healthcare, and professional services recruitment, offering both contract and permanent staffing solutions. With a people-first approach, we focus on understanding the unique needs of our clients and candidates to create long-term, successful matches. Our mission is to empower businesses with the right talent while helping professionals achieve rewarding career opportunities

Company Description

Synectics is a leading staffing and workforce solutions company dedicated to connecting exceptional talent with top organizations. We specialize in IT, engineering, finance, healthcare, and professional services recruitment, offering both contract and permanent staffing solutions. With a people-first approach, we focus on understanding the unique needs of our clients and candidates to create long-term, successful matches. Our mission is to empower businesses with the right talent while helping professionals achieve rewarding career opportunities