Administrative Specialist I - Procurement

Administrative Specialist I

This position in our Procurement Department will support the Contract Processing Program and serve as the primary contact for Human Resources functions for the department, including roles as the Department Personnel Representative (DPR), Department Benefits Representative (DBR), and Equal Employment Opportunity (EEO) Officer. A high level of accuracy, confidentiality, and attention to detail is essential. This position also assists with front desk coverage.

Contract Processing Program Responsibilities :

• Assist and serve as backup to the Contracts Program Coordinator;
• Review contract documents for accuracy, completeness, and compliance with county policies and procedures;
• Provide guidance and support to countywide staff in processing contract-related documents;
• Approve transactions in Workday and manage document imports and updates in OnBase;
• Maintain organized filing systems and oversee document archiving.

HR Responsibilities :

Essential Functions :

Minimum Qualifications :

Bachelor's Degree from an accredited college or university with a major in public administration, business administration, management, or a closely-related field as defined by the department head at the time of recruitment. OR : One year with Pima County as an Administrative Assistant III, Administrative Assistant Supervisor, or closely related professional administrative classification.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications :

Selection Procedure : Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated / scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments / testing may be required as part of the selection process.

Supplemental Information :

Licenses and Certificates : Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination.

Special Notice Items : The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical / Sensory Requirements : Physical and sensory abilities will be determined by position.

Working Conditions : Working conditions will be determined by the position.

EEO Information : Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.