Executive Assistant, Agentic AI, AWS

Executive Assistant

AWS is seeking a dedicated, resourceful, and customer-obsessed Executive Assistant to support leaders within the Agentic AI team. The Executive Assistant will collaborate with various business partners in associated departments, as well as other Executive Assistants across the multiple global stakeholder teams within the organization. As an Executive Assistant, you will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events. Other responsibilities include, but are not limited to, coordinating meeting agendas, space planning, and ad hoc project coordination. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. In this role, you'll have the opportunity to act as an extension of our leaders in partnership with a supportive and collaborative EA community. Working in a highly ambiguous environment, you will demonstrate initiative, complete tasks and projects quickly, and proactively take action without having to know the total picture. You will learn organizational structures and objectives of the teams you support, as well as build a strong internal network. You will apply a superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility and long-term career growth.

Key Job Responsibilities

• Expertly manage complex executive calendars across multiple time zones for two Directors and occasional coverage for other Directors when EAs are out of office.
• Maintain strict confidentiality regarding all calendar information and executive activities.
• Conceptualize and execute a diverse range of team events, from social gatherings to large-scale staff meeting agendas, global team meetings, and off-sites.
• Design and implement onsite team-building events that boost morale and foster collaboration.
• Collaborate across AWS AI / ML teams located in Seattle, San Jose and Bangalore to align on project goals and milestones.
• Drive continuous improvement in team processes and project efficiency.
• Have fun at work and help others do the same.