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Secretary

Secretary

The Salvation Army USA Central TerritoryIndianapolis, IN, United States
21 days ago
Job type
  • Full-time
Job description

Secretary - The Salvation Army Adult Rehabilitation Centers

About The Salvation Army

The Salvation Army is an international movement and part of the universal Christian church. Our mission is to preach the gospel of Jesus Christ and meet human needs in His name without discrimination. We are committed to serving our communities through compassionate care and transformative programs.

About the Role

Join our team as a Secretary where you'll serve as the organizational backbone of our Adult Rehabilitation Center's Command. This vital role combines administrative excellence, professional communication, and mission-driven work to support The Salvation Army's life-changing programs. You'll work directly with leadership to ensure smooth daily operations and provide exceptional support to staff, visitors, and the community we serve.

Classification : Full Time / Hourly

Pay Rate : $16.00 per hour / Bi-weekly Pay

Work Hours : 8 : 00am-4 : 30pm- Monday-Friday (occasional evenings and Saturday hours may be needed)

Key Responsibilities

  • Manage office communications and processes, serving as the primary point of contact in the Administrator's absence
  • Provide exceptional support to visitors, staff, and community members with professionalism and warmth
  • Compose and prepare daily correspondence, prioritizing responses and maintaining professional communication standards
  • Answer calls, take messages, and route correspondence with impeccable customer service
  • Manage schedules, calendars, email, and meetings for assigned supervisor
  • Provide administrative support in an organized and timely manner
  • Maintain orderly and accurate filing systems with strict attention to confidentiality
  • Coordinate special projects and handle multiple priorities with excellent time management
  • Handle complaint calls professionally in supervisor's absence
  • Represent The Salvation Army at public and professional functions as assigned
  • Independently carry out assignments and instructions with minimal supervision

What You'll Need to Succeed

Education & Experience

  • Associate's degree or higher preferred
  • Three years' experience supporting an Executive or in a similar administrative role

    • Required Skills & Abilities

  • Excellent written and verbal communication skills in English
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Exceptional attention to detail and organizational skills
  • Ability to maintain strict confidentiality at all times
  • Strong research and problem-solving abilities
  • Knowledge of office management procedures
  • Self-starter with ability to work independently
  • Outstanding prioritization and multitasking capabilities

    • Physical Requirements

  • Ability to sit for up to seven hours per day
  • Speaking, hearing, and vision ability
  • Excellent manual dexterity for office tasks

    • Working Conditions

    Work is performed in a typical office environment. This is a full-time position that may occasionally require weekend and evening work. Travel is rarely needed but may be required at times.

    Comprehensive Benefits Package

    Insurance & Financial Benefits

  • Voluntary life insurance options
  • Competitive pension plan
  • 403(b) retirement savings plan (immediate eligibility)

    • Paid Time Off

  • Vacation days (accrual begins after first month, eligible after 90 days)
  • Sick days with up to 4 discretionary days per year
  • 2 floating holidays annually
  • Paid holidays (immediate eligibility)

    • What Success Looks Like

  • Seamless office operations and communication flow
  • Timely and accurate completion of all administrative tasks
  • Professional representation of The Salvation Army to all stakeholders
  • Strong collaborative relationships with leadership and team members
  • Excellent organizational systems and confidential file management
  • Positive feedback from visitors, staff, and community partners
  • Reliable attendance and commitment to mission

    • The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and / or people without a college degree are encouraged to apply.

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