Administrative Procurement Analyst, Office of Chief Information Officer

Company Description

Job Description

OPEN TO PERMANENT ADMINISTRATIVE PROCUREMENT ANALYST AND THOS WHO ARE PERMANENT IN THE COMPARABLE TITLES OF :

Administrative Procurement

Administrative Contract specialist

Administrative Accountant

Administrative Manager (OPEN TO PERMANENT DOHMH)

The Division of Information Technology's mission and vision is to promote and protect the health of all New Yorkers through the use of innovative technology and health information that is useful and available.

The nation's leading local health department seeks a Procurement Analyst join its award-winning, innovative technology team in revolutionizing public health IT.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO :

Prepare solicitation documents required for various methods of procurement and coordinates the processing of all requisitions, purchase orders, and contract renewals particularly on the subject matter of IT hardware, software and maintenance and IT consultant related contracts and equipment purchases.

Enter and retrieves data from FMS, Passport and databases and maintains tracker of all purchase transactions and expenditures.

Oversee the processing of receiving reports and approvals of invoices.

Work closely with project managers and supervisory staff within IT to advise on procurement requirements.

Follow established procedures to process orders in compliance with all NYC PPB Rules and in accordance with Comptroller's Directives and advises staff accordingly.

Process Competitive Bid, OTI, DCAS and Non-Competitive MWBE Small Purchases and reviews FY end year reports and processes decreases.

Must be able to use FMS and PASSPORT with minimal supervisory assistance.

PREFERRED SKILLS :

Bachelor's degree in Finance, Accounting, Economics, Public Administration, or a related field.

At least 2 years of experience in budgeting, financial analysis, or a related role.

Government experience strongly preferred. Strong proficiency in financial management systems and Excel.

Knowledge of relevant budgeting principles, policies, and government regulations. Excellent communication, analytical, and problem-solving skills.

Ability to work under pressure and manage multiple priorities simultaneously. Strong attention to detail and accuracy in financial data.

Why you should work for us :

• Loan Forgiveness : As a prospective employee of the City of New York, you may be eligible for federal / state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education's website ()
• Benefits : City employees are entitled to unmatched benefits such as :

oa premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.

oadditional health, fitness, and financial benefits may be available based on the position's associated union / benefit fund.

oa public sector defined benefit pension plan with steady monthly payments in retirement.

oa tax-deferred savings program and

oa robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV / AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.

ADM PROC ANAL-NM FRM M1-3 - 8297A

Qualifications

1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or

2. A combination of education and / or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in""1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.