Executive Assistant

About Us One team. Global challenges. Infinite opportunities. At Viasat, we’re on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments, and militaries around the globe communicate. We’re looking for people who think big, act fearlessly, and create an inclusive environment that drives positive impact to join our team. What You'll Do This Executive Assistant role requires a high-energy individual who is dedicated, has a sense of urgency, and takes initiative. Demonstrate teamwork skills, and ability to prioritize and organize as you provide administrative support and handle requests Coordinate activities between departments, collaborate with other EA / AAs Coordinate domestic and international travel planning, process visa applications Process expense reports and train team on Concur and CostPoint web-based programs Manage calendars for senior leadership and business area Manage distribution lists for business area and teams Working in coordination with IT staff, ability to perform IT troubleshooting for team members, conference rooms, buildings. Planning and managing frequent onsite catering requests Assist in planning and executing on and offsite business events Order and stock office supplies and manage purchasing card account Organize all-hands meetings, team-building activities, and support smaller team gatherings to foster a vibrant, inclusive team culture Serve as liaison for facility issues and space planning, security tasks, new hire onboarding Set-up web-based meetings and VTC’s Assist permanent and visiting personnel What You'll Need 5+ years in a senior / executive administrative role Excellent oral / written communication skills Can handle ambiguity by openly communicating with teammates and the people you support, asking appropriate questions, to resolve the best way forward Ability to successfully lead workload while addressing numerous interruptions and unforeseen events History of working gracefully under pressure with little to no supervision Excellent organization skills and initiative with the ability to effectively plan and prioritize, including the ability to concurrently run various fast paced tasks from multiple sources, maintaining composure and attention to detail Outstanding interpersonal and customer service skills with the talent to interface effectively and courteously with personnel and external contacts from various cultures and at all levels Ability to work in a dynamic environment independently and with a team across multiple locations and departments Highly motivated with the skills and curiosity to learn quickly and independently Experience working with sensitive information that requires a high level of discretion Outstanding use of Microsoft Office Suite Ability to lift 30 pounds Up to 20% Travel as needed Strong organizational and time management skills US government position; US citizenship required On-site – based in the Reston Office, with flexibility to work in the DC office as needed What Will Help You On The Job Experience working and coordinating with Executive teams. Ability to work with diverse teams. Customer Service experience Advanced experience in Microsoft Office Suite and Adobe Acrobat, including PDF editing Current advanced use of SharePoint, Concur, Coupa, CostPoint, and web-based conference tools such as Teams, Zoom, Slack, Staffbase, etc. Bachelor’s Degree or equivalent combination of education and experience Salary At Viasat, we consider many factors when it comes to compensation, including the scope of the position as well as your background and experience. Base pay may vary depending on job-related knowledge, skills, and experience. Additional cash or stock incentives may be provided as part of the compensation package, in addition to a range of medical, financial, and / or other benefits, dependent on the position offered. Learn more about Viasat’s comprehensive benefit offerings that are focused on your holistic health and wellness at careers.viasat.com / LifeAtViasat / Benefits. EEO statement Viasat is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic. If you would like to request an accommodation on the basis of disability for completing this on-line application, please click here.