Department Manager, Art Department

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu .

The Claire Trevor School of the Arts (CTSA) at the University of California, Irvine creates transformative experiences through an interconnected, diverse, and innovative community of artists and scholars.

As the only UC school encompassing art, dance, drama, and music, reflected in its four departments, CTSA fosters creativity and interdisciplinary collaboration, empowering over 1,000 undergraduate and graduate students annually. With a focus on academic rigor, technology and a commitment to inclusivity, students engage in over 150 annual exhibitions, performances and workshops while preparing for a wide range of professional careers. As part of a comprehensive research university, CTSA offers students the unique opportunity to pursue artistic and academic excellence as mutually informative endeavors. Our embrace of double majors and interdisciplinary as well as cross-school collaborations provides students with opportunities to develop as leaders in their fields.

Rooted in Southern California's vibrant cultural landscape in Orange County, CTSA maintains deep connections with regional, national, and global arts organizations and practitioners. These relationships expand CTSA's resources for students, providing career pathway-oriented opportunities, including internships and industry partnerships. Students can also gain professional experience through activities in our two professional galleries, the Contemporary Arts Center and the Beall Center for Art + Technology.

CTSA's dynamic faculty, distinguished by their leadership in their creative practice, mentor students to become engaged global citizens. Our alumni launch into careers of impact, making significant contributions across both the arts and other sectors.

Named in 2000 for Claire Trevor, the trailblazing Oscar- and Emmy-winning actor, CTSA continues to build upon her legacy of excellence, inspiring future generations of artists and scholars.

Your Role on the Team

Under the general direction of the department chair, the department manager plans and directs all administrative functions of the Department of Art, and other departments in the Claire Trevor School of Arts as needed. Analyzes needs, establishing short and long-range objectives and implements effective organizational planning to meet instructional, research and programmatic goals of the Department. Responsible for the management, strategic planning for and leadership of all administrative activities in the department including fiscal management of the departmental budgets, payroll, academic / staff / student human resources, graduate and undergraduate student affairs, internal controls and risk management. Oversight of laboratory and studio facilities and the inventories of all departmental space and equipment, as well as their assignment, utilization and safety procedures.

As a member of CTSA's Department Managers group, this role provides primary leadership for the Department of Art and collaborates on cross-department operations to ensure coverage, continuity, and shared services across CTSA. Works within the Department Manager group to support other departments as assigned. Administratively reports to the Assistant Dean, receives programmatic supervision from the Department Chair, and serves as advisor to the Chair, faculty, staff, and students on a variety of issues.

What It Takes to be Successful

Required :

• Strong interpersonal skills with the ability to work both collaboratively and independently and interact at all levels with faculty, students, and staff, in order to determine and implement methods, procedures and policies that lead to the achievement of overall goals of the Department
• Excellent organizational and staff development skills.
• Excellent written and interpersonal communication skills
• Skill in supervising staff employees, including organizing work flow, delegating responsibility, interviewing, hiring, training, evaluating performance and disciplinary actions.
• Demonstrated strong interpersonal skills to work and communicate effectively with diverse groups. Skill to use tact, discretion, confidentiality in internal and external relations. Ability to establish and maintain cooperative working relationships with departments, administrators, faculty, staff, students and visitors
• Working knowledge of Policy and Procedures and Academic Personnel Policies.
• Extensive experience in all aspects of staff supervision including hiring, training and evaluation.
• Demonstrated skill in management of space, equipment and material resources, and the development of utilization plans.
• Demonstrated experience in managing complex organization including annual budget planning and supervising diverse personnel.
• Demonstrated ability to analyze financial data and trends. Experience in performing complex fiscal and budgetary analysis. Demonstrated skills in planning, preparation, and administration of department budgets. Working knowledge of UCI accounting procedures, general ledgers and on-line financial systems, and ability to accomplish various accounting transactions.
• Demonstrated planning and organizational skills to assess priorities in order to complete work in a timely manner when there are changes in workload, competing assignments and deadline constraints.
• Demonstrated experience using personal computer utilizing databases, networks and software packages. Skill utilizing Financial Aid, SLATE and systems, KFS, UCPath, AP Recruit, AP Review, and ZotPortal systems.
• B.A / B.S. degree and a minimum of five years of experience in personnel or academic administration, or an equivalent combination of education and experience.

Experience

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits .

The expected salary range for this position is $100,000 - $110,000 (Annual).

Conditions of Employment :

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment :

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

Details of each policy may be reviewed by visiting the following page - https : / / hr.uci.edu / new-hire / conditions-of-employment.php

Closing Statement :

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy .

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization