Admin and Marketing Assistant for a Horse Vet Care in Australia (Home Based Part Time)

Virtual Assistant

The client is a new mobile equine veterinary practice that provides premium veterinary care for performance horses, including racing and polo thoroughbreds.

The practice is led by two Senior Partners and is currently supported by an experienced team member who is helping establish the office administration systems and processes. This is a young and growing practice with a friendly, collaborative culture. In the early stages, you'll receive hands-on guidance to help you navigate the systems and responsibilities of the role.

Job Description

Payment reconciliation using Ezyvet

Customer data entry in Ezyvet

Bill tracking in Google Sheets and Xero

Stock tracking in Ezyvet

Processing veterinary digital paperwork in Google and Ezyvet (e.g., attaching blood test results to animal files)

Running monthly reports via Ezyvet and Google

Inbox monitoring and management

Coordinating monthly newsletters

Providing occasional marketing admin support

General administrative support for Partners and team

Must Haves

Experience with Ezyvet or similar veterinary software

Proficiency in Xero accounting software

Comfortable using Google Workspace (Docs, Sheets, Gmail, Drive)

Background in a veterinary clinic or practice

Home Office Requirements

Please only apply for this role if you have the following home office requirements :

• Perfectly working headset and webcam
• Stable internet connection of at least 25 Mbps ~ 50 Mbps
• Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
• Quiet room with no distractions or background noises
• A backup plan if the power goes out or if your internet connection becomes unstable during your shift

Only applicants meeting the strict criteria above will be contacted.