Financial Administration Coordinator, Neuroscience Administration

Job Summary

This position will support the administrative operations of the Neuroscience Research group (NCRS) by serving as the OnCore and Clinical Trials Financial Coordinator. NCRS currently supports 4 Neuroscience departments, and this position employs established strategies to develop solutions to complex problems that impact the timely and accurate conduct of clinical research.

Department-Specific Responsibilities

• Provides financial post-award administration of sponsored clinical research accounts, including account set up, invoicing, auditing, and account closure as well as OnCore financials entry, effort management, and reporting to support department initiatives

General Responsibilities

• Performs financial and administrative tasks related to processing financial or other administrative records with minimal supervision
• Takes on more complex assignments and provides guidance to lower-level Financial Administration Coordinators
• Maintains records of financial transactions, compiles data, and prepares reports
• May oversee the processing of documents into the university's central information systems (Travel, Kuali Financial System (KFS), Human Resource Management System (HRMS), etc.)
• Investigates and resolves discrepancies that require more advanced knowledge and experience
• Recommends audits, while following policies and procedures
• Assists in designing, documenting, and implementing processes
• Processes payroll and verifies accuracy of payroll information
• Verifies accuracy of adjustments to payroll including supplements and garnishments
• Monitors financial accounts and ensures timely payments are made to payees
• Responds to inquiries regarding financial and/or personnel policies and procedures
• Takes the lead on the most complex cases within their scope of work
• Serves as liaison to department and/or other university divisions

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

Preferred

• Associate's degree

WORK EXPERIENCE

Required

• 4 years of relevant experience

SKILLS

Required

• Proficient written and verbal communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable
• Possesses a high degree of initiative
• Ability to build strong customer relationships
• Demonstrates ability or general knowledge to learn basic functionality of Indiana University (IU) systems (KFS, HRMS, SIS)
• Experience in managing and documenting workflows, processes, and/or data entry
• Basic understanding of technology
• Ability to use standard office equipment such as phone, fax, scanner, etc.
• Proficiency in computer systems, including standard Office software
• Basic accounting and financial skills
• Ability to reconcile accounts
• Prior demonstrated ability to apply concepts and policies to daily work functions
• Good oral and written communication skills
• Ability to clearly present material and make it accessible to a specific audience

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: Finance

Job Family: Financial Administration

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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring.See Indiana University Notice of Non-Discrimination here which includes contact information.