Executive Assistant, Leadership (Temporary, 3-Month Contract)

Executive Assistant, Leadership

Position Type : Temporary, Full-Time, Hourly, Non-Exempt

Schedule : 35 hours per week

Format : Hybrid

Location : 1 Pierrepont Plaza, Suite 901, Brooklyn, NY 11201

Direct Supervisor : Chief Strategy Officer

About Graham : Graham provides life-changing tools and resources for children, young adults and families who face some of the most difficult obstacles caused by poverty, racial injustice, and lack of access to educational opportunities, living wage employment, quality healthcare, and affordable housing. We collaborate with communities and strong partners to create and implement innovative strategies so everyone can lead healthy, joyful, and successful lives.

Principal Objective / Role Overview : The Executive Assistant will provide wide-ranging administrative support to members of the Executive leadership team, including the Chief Financial Officer, Chief Strategy Officer, Chief Wellness and Environmental Design Officer, Chief Human Resources Officer, Chief Performance Officer, and Vice President for Youth Success. Each of these executives requires different levels of administrative support, with some requesting more and some requesting very minimal support. Must be meticulous and enjoy working in a fast-paced environment. This temporary position will be active between December 22, 2025, to March 31, 2025.

Job Responsibilities :

• Assists executive team with scheduling
• Represents the organization and executives in a positive light through great external facing presence, excellent follow-through skills and sound judgment.
• Assists with expense reports and travel arrangements
• Facilitates development and implementation of new initiatives, as needed (e.g. coordination with administrative and program branches and development of systems and procedures)
• Screens incoming telephone calls with a kind, professional demeanor; takes and delivers accurate messages; responds to requests by gathering and providing information and referring non-routine calls to the appropriate staff
• Takes meeting notes / minutes as needed
• Welcomes on-site and virtual guests by greeting them warmly, in person or on the phone, answering or directing inquiries
• Supports functions that attain and maintain accreditation and compliance with regulatory agencies
• As part of the executive services team, collaborates with other executive assistants to support event planning, Graham-wide initiatives and other projects
• Completes other tasks and projects as assigned

Qualifications :

Salary & Compensation :

Base Salary or Hourly Rate : $33.54 / hour

FLSA Status : Non-Exempt

EEO Statement : The Equal Employment Opportunity Policy of Graham is to provide a fair and equal employment opportunity for all associates and job applicants regardless of race, color, religion, national origin, gender, sexual orientation, age, marital status, or disability. Graham hires and promotes individuals solely based on their qualifications for the job to be filled. Graham believes that associates should be provided with a working environment which enables each associate to be productive and to work to the best of his or her ability. We do not condone or tolerate an atmosphere of intimidation or harassment based on race, color, religion, national origin, gender, sexual orientation, age, marital status, or disability. We expect and require the cooperation of all associates in maintaining a discrimination and harassment-free atmosphere.