Software Asset Administrator

The Software Asset Administrator is responsible for the overall software lifecycle process by maintaining records regarding licenses, warranties and service agreements for the firm's software assets and subscriptions. The Software Asset Administrator will be called upon to provide guidance and influence decision making related to the purchase of software assets for the firm.

Job Duties :

• Develops and / or maintains standard contract / lease requirements and language relative to the purchase of software licensing
• Interprets and provides summaries and recommendations on complex licensing agreements (subscription models, perpetual models, on-premises and cloud models, etc.)
• Remains up to date on industry licensing trends, and provides timely guidance as part of the purchasing and renewal processes
• Reviews and makes recommendations for modifications to proposals or renewals to existing agreements / leases
• Collaborates with National Purchasing in developing and obtaining quotes and purchasing approvals
• Identifies possible cost savings by consolidating various licenses, where appropriate
• Builds and maintains strong vendor relationships to assist with license renewals and new purchases
• Receives and records new software titles, upgrades and maintenance releases
• Tracks software and licensing lifecycles for all employees throughout the firm
• Provides support to other IT groups to ensure accurate end user allocation, license registration and retirement records
• Updates the Asset Management system, and ensures accuracy of the data
• Performs inventory analysis and usage monitoring of all software assets, and reconciles between purchases and actual utilization
• Provides accurate license tracking reports and license cost reports for financial reporting and budgeting to software operations management, as requested
• Creates and tracks meaningful Key Performance Indicators to illustrate the condition of the firm's software asset program (utilization, efficiency, etc.)
• Other duties as required

Supervisory Responsibilities :

N / A

Qualifications, Knowledge, Skills and Abilities :

Education :

Bachelor's degree in Business, Computer Science, Information Systems or equivalent field, preferred

Experience :

Two (2) years of experience in maintaining an asset management system, required

Two (2) years of procurement experience such as processing purchase requisitions and managing vendor relationships, required

Prior experience working in a medium to large enterprise IT environment, preferred

License / Certifications :

IATAM certification, preferred

Software :

Experience using a Software Asset Management system within the ServiceNow application, preferred

Proficiency in the use of Microsoft Office Suites, preferred

Broad knowledge of general business applications, preferred

Language :

N / A

Other Knowledge, Skills & Abilities :

Excellent organizational skills

Ability to recognize opportunities to automate or optimize operational processes

Strong verbal and written communication skills

Excellent interpersonal and customer relations skills

Capacity to work in a deadline-driven environment while handling multiple complex projects / tasks simultaneously with a focus on details

Capable of successfully multi-task while working independently or within a group environment

Ability to rely on extensive experience and judgment to plan and accomplish goals

Capable of working well under pressure while dealing with unexpected problems in a professional manner

Capacity to communicate and interact with all levels of employees and management

Ability to interact and build relationships and consensus among people

Strong mathematical and process assessment skills in order to identify process gaps and implement necessary modifications

Knowledge of computer software licensing practices and obligations, contracts, inventory and utilization

Familiar with standard financial reporting and budgeting concepts

About Us

Join us at BDO, where you will find more than a career, you'll find a place where your work is impactful, and you are valued for your individuality. We offer flexibility and opportunities for advancement. Our culture is centered around making meaningful connections, approaching interactions with curiosity, and being true to yourself, all while making a positive difference in the world.

At BDO, our purpose of helping people thrive every day is at the heart of everything we do. Together, we are focused on delivering exceptional and sustainable outcomes and value for our people, our clients, and our communities. BDO is proud to be an ESOP company, reflecting a culture that puts people first, by sharing financially in our growth in value with our U.S. team. BDO professionals provide assurance, tax and advisory services for a diverse range of clients across the U.S. and in over 160 countries through our global organization.

BDO is the first large accounting and advisory organization to implement an Employee Stock Ownership Plan (ESOP). A qualified retirement plan, the ESOP offers participants a stake in the firm's success through beneficial ownership and a unique opportunity to enhance their financial well-being. The ESOP stands as a compelling addition to our comprehensive compensation and Total Rewards benefits

offerings. The annual allocation to the ESOP is fully funded by BDO through investments in company stock and grants employees the chance to grow their wealth over time as their shares vest and grow in value with the firm's success, with no employee contributions.

We are committed to delivering exceptional experiences to middle market leaders by sharing insight-driven perspectives, helping companies take business as usual to better than usual. With industry knowledge and experience, a breadth and depth of resources, and unwavering commitment to quality, we pride ourselves on :

Welcoming diverse perspectives and understanding the experience of our professionals and clients

Empowering team members to explore their full potential

Our talented team who brings varying skills, knowledge and experience to proactively help our clients navigate an expanding array of complex challenges and opportunities

Celebrating ingenuity and innovation to transform our business and help our clients transform theirs

Focus on resilience and sustainability to positively impact our people, clients, and communities

Benefits may be subject to eligibility requirements.

Locations 3 5300 Patterson Ave S.E., Grand Rapids, MI, 49512, US 18 211 E. Water Street, Kalamazoo, MI, 49007, US

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