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Administrative Assistant I
Administrative Assistant IUniversity of Maryland Eastern Shore • Princess Anne, MD, US
Administrative Assistant I

Administrative Assistant I

University of Maryland Eastern Shore • Princess Anne, MD, US
30+ days ago
Job type
  • Full-time
Job description

Administrative Assistant I

Organization's Summary Statement : The School of Pharmacy and Health Professions is seeking a full-time, nonexempt, contractual Administrative Assistant I to support student experience initiatives. This role reports to the Director of Student Experience and plays a key role in coordinating student events, supporting student organizations, and facilitating communication between faculty, administrators, students, and external partners.

Responsibilities :

  • Coordinate key student events, including white coat ceremonies, hooding ceremonies, open houses, and wellness programs.
  • Serve as a liaison between faculty, administrators, students, and external partners.
  • Support student organizations and connect students with university resources.
  • Consolidate activities across departments to eliminate inefficiencies and duplication of efforts.
  • Ensure smooth execution of student-focused initiatives, maintaining high standards of quality.
  • Provide timely support and communication to address student and staff needs.
  • Assist the Director in managing and executing student experience strategies.
  • Performs other related duties as assigned.

Required Minimum Qualifications :

  • High School Diploma or GED
  • Two years experience providing administrative support.

    • Required Skills / Knowledge / Abilities :

  • Organizational Skills : Managing multiple events efficiently.
  • Communication Skills : Clear and effective communication with faculty, students, administrators, and external partners.
  • Event Coordination : Planning and executing events, ensuring smooth logistics and high-quality experiences.
  • Attention to Detail : Ensuring all aspects of events and student initiatives are handled with precision.
  • Interpersonal Skills : Building relationships with diverse groups, including students, staff, and external collaborators.
  • Problem-Solving Skills : Addressing and resolving challenges related to event management and student activities.
  • Time Management : Prioritizing tasks to meet deadlines and maintain efficiency.
  • Technical Proficiency : Familiarity with office productivity software and event management tools.
  • Team Collaboration : Working with various departments to consolidate and streamline activities.
  • Adaptability : Responding to dynamic needs in a fast paced academic environment.

    • Physical Demands : May require extended periods of standing, bending, sitting at desk. May require lifting up to 25 lbs. Requires communication with a variety of constituents externally and internally. Requires operation of a variety of office equipment.

    Preferences :

  • Bachelor's degree (preferred) or equivalent experience in a related field.
  • Experience in event planning, administrative support, or student engagement.
  • Knowledge of higher education operations or similar environments.
  • Proven track record in coordinating multi departmental initiatives.
  • Strong commitment to student development and wellness.

    • Licenses / Certifications : N / A

    Required Application Materials : Cover letter, resume, and the names of three current professional references (including e-mail address, and telephone number. All applicants must apply using the new online application system.

    To apply, please visit

    https : / / umd.wd1.myworkdayjobs.com / UMES

    The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship.

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    Administrative Assistant • Princess Anne, MD, US