Cost Allocation Analyst

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Functional Title : Cost Allocation Analyst

Job Title : Program Specialist VI

Agency : Health & Human Services Comm

Department : HHSC FEDERAL FUNDS OFFICE

Posting Number : 9407

Closing Date : 12 / 21 / 2025

Posting Audience : Internal and External

Occupational Category : Business and Financial Operations

Salary Group : TEXAS-B-23

Salary Range : $6,701.75 - $7,667.80

Pay Frequency : Monthly

Shift : Day

Additional Shift : Days (First)

Telework : Eligible for Telework

Travel : Up to 5%

Regular / Temporary : Regular

Full Time / Part Time : Full time

FLSA Exempt / Non-Exempt : Exempt

Facility Location :

Job Location City : AUSTIN

Job Location Address : 4601 W GUADALUPE ST

Other Locations :

MOS Codes : 16GX,60C0,611X,612X,63G0,641X,712X,86M0,8U000,OS,OSS,PERS,YN,YNS

Residing in the Federal Funds Office under the general supervision of the Cost Allocation Manager, the Cost Allocation Analyst performs advanced cost allocation analysis and assists with the preparation of the agency's Public Assistance Cost Allocation Plan (PACAP) for programs administered by Health and Human Services Commission. This position oversees the determination and development of cost allocation methodologies and coordinates with Budget Management, Accounting, and program areas to ensure the correct utilization of cost allocation factors. Works with program areas and Budget Management on Advanced Planning Documents (APD) by preparing APD budgets, cost allocation tables, and cost allocation narratives as requested. Coordinates and resolves APD cost allocation and financial issues with federal partners. Serves as a resource to department staff and provides guidance, policy, and technical assistance related to cost allocation matters. Uses a variety of software applications including PeopleSoft (CAPPS-Fin), Access, Excel, and Word to perform essential job functions. Works under limited direction with extensive latitude for the use of initiative and independent judgment.

Essential Job Functions (EJFs) :

DEVELOPMENT AND MAINTENANCE OF PACAP : Develops, maintains, and submits the agency Public Assistance Cost Allocation Plan (PACAP). Researches and analyzes federal regulations and guidelines to ensure the appropriate use of federal funds while optimizing the utilization of general revenue. Responds to requests from federal partners regarding cost allocation matters. Coordinates with program areas and Budget Management to verify correct cost allocation methodologies are applied within organizational budgets. (30%)

REVIEW OF FINANCIAL ACTIONS : Works with program areas and Budget Management on Advanced Planning Documents (APD). Prepares APD budgets, cost allocation tables, and cost allocation narratives as requested. Coordinates and resolves APD cost allocation and financial issues with federal partners. Coordinates APD reporting and cost allocation with agency Financial Management. Reviews department ID setups and various factor data for reasonableness to ensure accuracy of the PACAP. Reviews system designators / factor data related to monthly reallocation process of specific factors for accuracy and reasonableness. (25%)

COST ALLOCATION POINT OF CONTACT : Serves as a resource for department staff and provides guidance, policy, and technical assistance related to cost allocation matters. Leads / attends routine meetings with program management and staff regarding factors and budgetary matters. May participate in training program staff on cost allocation guidelines and regulations. Participates in budget policy and procedure developments. (20%)

INDIRECT ESTIMATES : Works with program staff and Program and Central Budget staff to provide indirect cost estimates for applications for federal funding. (20%)

AD HOC : Produces ad hoc reports and analysis as requested. Performs other duties as assigned. (5%)

Knowledge, Skills and Abilities (KSAs) :

Knowledge of the principles and practices of public administration and management.

Knowledge of budget management and accounting policies, practices, and operations.

Knowledge of Microsoft Word, Excel, and Outlook.

Skill in effectively organizing and managing multiple projects and meeting project deadlines while working under pressure and with minimal supervision.

Ability to communicate orally and in writing to communicate with others inside and outside of the organization for the purpose of giving and obtaining information.

Ability to interpret guidelines, policies, procedures, and regulations.

Ability to identify problems, evaluate alternatives, and implement effective solutions.

Ability to explain policies and procedures to others.

Ability to coordinate gathering and analyzing detailed and complex financial data.

Registrations, Licensure Requirements or Certifications :

Not Applicable

Initial Screening Criteria :

Graduation from a 4-year college or university with major coursework in business administration or a related field. Minimum three (3) years' experience in the following areas : working in financial services and with general accounting principles; interpreting guidelines, policies, procedures, and regulations; and experience working under minimal supervision in an atmosphere where many projects were managed effectively and project deadlines were met. Minimum three (3) years' experience using Microsoft Word, Excel, and Outlook. Minimum five (5) years' experience with communicating orally and in writing in order to communicate with others inside and outside of an organization for the purpose of giving and obtaining information.

Additional Information :

Not Applicable

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Active Duty, Military, Reservists, Guardsmen, and Veterans :

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations :

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility :

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer :

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.