Administrative Assistant II (Temporary Pool)

Salary : $60,564.00 - $74,448.00 Annually

Location : Stockton, CA (Main Campus)

Job Type : Full Time

Job Number : 2025-00067

Department : Human Resources

Opening Date : 09 / 08 / 2025

FLSA : Non-Exempt

Bargaining Unit : CSEA

Calendar : 12-month

Description

Temporary Administrative Assistant II (Pool)

Short-Term Assignments - Not to Exceed 90 Days

San Joaquin Delta College is excited to announce recruitment for our Temporary Administrative Assistant II Pool , created to support the dynamic needs of our campus community. These short-term assignments, not to exceed 90 days , offer the chance to contribute across diverse departments and make an immediate impact. As a valued member of the team, you will provide vital administrative support, ensure seamless operations, and deliver excellent service in advancing the District's mission.

POSITION OVERVIEW

Under the direction of the assigned manager, the Temporary Administrative Assistant II will perform a variety of complex and responsible administrative and research duties in support of management. This role provides critical assistance with the administrative details of major, complex programs or functions, requiring strong organizational skills, independent judgment, and a high degree of professionalism.

DISTINGUISHING CHARACTERISTICS :

This is the journey level class in the Administration Assistant series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. Employees at this level are required to be fully trained in all procedures related to assigned areas of responsibility.

Responsibilities and Duties

ESSENTIAL FUNCTIONS :

• Organize and manage the day-to-day activities of an assigned office to ensure efficient and effective office operations. Establish work procedures, lead and direct student workers and lower-level staff.
• Perform administrative functions for an assigned administrator(s), programs or services; develop and proofread a wide variety of agendas, minutes, reports, letters and memoranda from rough draft or verbal instruction; independently compose correspondence related to assigned areas of responsibility.
• Coordinate communication between the administrator(s) and staff, students, faculty, vendors, and the public; obtain and provide information, coordinate activities and resolve issues.
• Establish, maintain and revise manual and computerized filing systems, departmental reports and mailing lists, databases and other necessary records. Verify data for accuracy, completeness and compliance with established and mandated requirements.
• Establish practices and procedures to protect and maintain confidentiality of records.
• Screen telephone calls and visitors; respond to inquiries and requests from students and the public; take and relay messages; schedule conference calls; receive concerns and complaints presented by students, faculty, staff, applicants, vendors, and the public.
• Schedule and maintain calendar(s) including meetings, conferences, appointments and travel arrangements for assigned administrator(s), faculty or staff.
• Research District policies, procedures and practices for assigned administrator(s), faculty or staff.
• Compile data and information; prepare and submit for approval reports as necessary.
• Monitor budget expenditure and account balances; provide reports for management for budget development.
• Enter requisitions and disbursement vouchers into the financial software system; process and route invoices for payment.
• Process and monitor contracts and special services agreements, as required.
• Compile and maintain timecard and payroll information for employees in the assigned area; collect and process monthly absence reports.
• Maintain and update the unit's website, as required.
• Receive, screen and sort office mail; route to appropriate staff; send and receive email.
• Research and obtain estimates from vendors regarding needed supplies and equipment; order supplies as needed.
• Provide information and forms to students related to programs and division curriculum.
• Coordinate or assist in coordinating events and activities within assigned areas including planning, notifications, arrangements, and scheduling staff.
• Prepare service requests and work orders for classrooms, labs, workshops and offices; schedule repairs.
• Attend meetings, prepare agendas, record and distribute minutes and reports.
• Perform related duties and responsibilities as assigned.

Qualifications

Knowledge of :

Ability to :

EDUCATION AND EXPERIENCE :

Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be :

Education :

High school diploma or equivalent.

Experience :

Three years' experience of increasingly responsible administrative support.

Supplemental Information

WORKING CONDITIONS :

Consistent with its obligations under the law, the San Joaquin Delta College will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.

Physical Demands :

Work Environment :

Office Environment. A workplace featuring typical office amenities, including computers, telephones, and office furniture, in a controlled indoor setting.

San Joaquin Delta College offers its employees a comprehensive fringe benefit package that includes health insurance, dental insurance, vision care, life insurance, and long-term disability. This coverage is offered for the employee and their dependents.

Please note :

Benefits details can be found at :

Retirement Plan

Retirement information can be found at :

Paid Time Off

The District realizes the importance of creating a balance between work and personal life. To work at the highest ability, employees need to take time away from their job for rest, recreation, and important personal matters. To accommodate those needs, SJDC provides generous holiday and vacation schedules and sick time hours.

District Holidays

Tuition Fee Waiver

Employees and their eligible dependents are eligible for tuition fee waivers for regular classes (not including community service classes) taken at Delta College.

Events

All Athletic home events (excluding playoffs) are free to the public.

01

Do you possess a high school diploma or equivalent (GED)?

02

How many years of increasingly responsible administrative support experience do you possess?

03

In addition to administrative support experience, have you completed training or coursework (college, professional, or certificate program) related to office administration, business, or a closely related field?

Required Question