Litigation Legal Administrative Assistant (51904)

Our client, a law firm with offices in Fort Worth, is looking to hire an experienced Legal Secretary / Legal Administrative Assistant. The Litigation Legal Administrative Assistant supports the delivery of quality legal services to clients by providing complex and specialized secretarial and administrative assistance to attorneys.

ESSENTIAL DUTIES & RESPONSIBILITIES

Specific duties of this position include, but are not limited to :

Provide excellent customer service : answer phone lines and communicate with clients

Draft standard pleadings, correspondence, memoranda, and other documents

Perform e-filings, prepare pleadings notebooks, update indexes and prepare exhibits

Maintain and organize files

Participate in the timely review and submission of prebills and / or client bills

Accurately file court documents both electronically and in document form, and determine and follow any local or judge specific requirements related to same

Coordinate and make arrangements for travel and meetings

Accurately prepare and submits client intake forms

Regularly update client files, notebooks, and pleading indices

Maintain attorney specific case lists, charts, and status of cases and outcomes

Enter, review and revise timesheets accurately

Proofread all documents to ensure accuracy and completeness

Understand and comply with office policies concerning file management, case lists, filing and recordkeeping

Effectively manage and monitor calendaring of deadlines and key dates

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

Experience working in a law firm environment

Proficient knowledge of legal documents, formatting, table of contents and table of authorities, styles, track changes, inserting and labeling pdf documents, and converting pdf documents to Word

Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint and Outlook)

Experience working with a Document Management System (iManage experience a plus)

Experience with time entry, e-Filing, and database software

Experience opening files and running conflict checks

Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling and punctuation

Ability to work effectively and proactively within a team environment

Strong time management skills and the ability to work under pressure in a fast-paced environment

Ability to coordinate multiple tasks concurrently and to meet deadlines

Strong organizational skills, interpersonal skills, and attention to detail