Accounts Payable Clerk

Accounts Payable Clerk

To receive, review, verify, post, and process for payment purchase orders, invoices, statements, vouchers, and / or other check requests. To resolve account discrepancies for goods and services by investigating documentation, issuing stop payments, payments, adjustments, or removal of charges.

Education and Experience Required : Degree (Associate's or Bachelors) or High School Diploma / GED and one (1) year accounting experience

Certifications, Licenses or Registration Required : N / A

Knowledge, Skills, and Abilities : Computer skills, verbal and written communication skills, analytical skills, reasoning and decision-making capabilities, ability to operate office machinery, type 35 wpm, ability to operate a 10-key calculator by touch, knowledge concerning tax-reporting requirements for vendor-file maintenance, knowledge of the purchasing / receiving / accounts payable system

Responsibilities :

• Researches short shipments, over-shipments, or goods not appearing on the purchase order. Communicates with departments and vendors to resolve outstanding problems. Communicates with vendors concerning past-due balances and disputed charges appearing on statements; researches system data for problem resolution. Reviews and analyzes various reports and takes necessary action.
• Reviews vendor setup data for accuracy; analyzes tax forms and codes for tax reporting; follows up exceptions related to 1099 reports; researches mergers and corporate changes and determines changes to the vendor database.
• Researches credit memos to determine validity and requests vendor refunds or sets up system credits. Researches return-material authorizations and receipt discrepancies for possible credits due UMMC. Works report of outstanding credits and takes action to retrieve funds.
• Monitors sensitive and / or problem vendors to ensure prompt payment.
• Preliminary review of late payments per state statute; refers documentation to manager or manager designee for final approval before presenting to heads of departments.
• Researches returned checks, stale-dated checks, and refund checks, making deposits and related journal entries.
• The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Physical and Environmental Demands : Requires occasional reaching, constant sitting, occasional twisting. (occasional-up to 20%, frequent-from 21% to 50%, constant-51% or more)

Time Type : Full time

FLSA Designation / Job Exempt : No

Pay Class : Hourly

FTE % : 100

Work Shift : Day