Executive Assistant- Full time- Public Health

Admin Support (Non-Clinical)

Henry Ford Medical Group

Requisition # : 2517719

General Summary

Under limited supervision from a Senior Level Executive in Leadership Salary Grade M10 and above or Henry Ford Medical Group Chair, provides personal and administrative support services such as preparing correspondence in final form, receiving visitors, scheduling meetings, maintaining files and conducting special projects as assigned. Duties require a thorough knowledge of supervisor's areas of responsibility in order to gather data and prepare reports, answer correspondence, conduct projects and so forth. All work is of a highly confidential nature.

Education / Experience Required

High School Diploma / G.E.D. required in order to compose and prepare a variety of confidential reports, tables, memorandums, etc.

Associates Degree in business or a secretarial field from a business school or college preferred.

Ability to read and write in order to proof and edit nonroutine reports, correspondence and the like for sentence structure and readability as well as draft correspondence and reports, perform semi complex arithmetic calculations when preparing administrative reports, monitoring budgets and the like, and develop and oversee maintenance of recordkeeping and filing systems at a level normally acquired through completion of two years of business school.

Ability to type complex tables, forms, reports and the like from rough draft or dictation at 50 w.p.m. and use one or more software packages.

Approximately five to seven (5-7) years of progressively more responsible related work experience necessary in order to gain in-depth understanding of organizational policies, procedures, and operations in order to assume a variety of high-level administrative details including arranging meetings and conferences without prior clearance, answering semi complex correspondence, assembling highly confidential and sensitive information, answering questions of influential callers and so forth.

Interpersonal skills necessary in order to effectively communicate with a diverse group of influential external and internal callers and visitors, often dealing with sensitive / highly confidential matters.

Analytical skills necessary in order to handle semi complex administrative details such as preparing special non-recurring reports by combining confidential data from several sources and scheduling and handling administrative / secretarial needs of supervisor.