Property Associate

Property Associate

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

The Property Associate (PA) will be responsible for providing support to the General Manager as well as maintaining positive relations between tenants, client / property owner, and Jones Lang LaSalle.

The Property Associate role is based on-site.

Compensation : $28.00 - $32.00 / hour ($58,000-$66,000)

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

What You'll Be Doing

• Participating in processing accounts payable (A / P) by reviewing and coding invoices for payment.
• Assisting with accounts receivable (A / R) tasks, such as preparing and distributing bills or statements, sending collection notices, and making manual billing adjustments when necessary.
• Tracking administrative expenses to ensure they stay within budget and identifying cost reduction opportunities.
• Coordinating document management related to lease execution, distribution, and filing.
• Tracking lease notification requirements to prevent missed deadlines and ensure proper distribution of notifications.
• Monitoring email, phones, and work order systems regularly to provide prompt and courteous responses and direct correspondence to the appropriate personnel.
• Maintaining general office organization as well as ordering office supplies.
• Sorting, organizing, and distributing incoming mail, as well as preparing and sending outgoing mail and packages.
• Preparing and distributing general correspondence, memos and pass downs.
• Organizing, compiling, and preparing reports for distribution.
• Creating and maintaining accurate and organized virtual filing system.
• Updating employee, client, and customer contact databases.
• Assist with organizing department lunches, meetings, events, and business travel.
• Receiving building access requests and coordinating access for visitors and vendors.
• Ensuring tenant and contractor certificates of insurance are accurate and meet defined standards.
• Tracking expiration dates for tenant and contractor certificates of insurance and providing advance notice of upcoming expirations.
• Supporting compliance with management audits and engineering operations audits by assisting in file preparation and record-keeping.
• Participating in the new tenant welcome and orientation program and assisting with move-in / move-out procedures.
• Assisting the property team in developing and implementing property and employee manuals.
• Maintaining regular contact with maintenance, security, and building staff to ensure cleanliness and security of common areas as well as reviewing daily security reports.
• Documenting incidents of potential property and equipment liability and forwarding information to risk management personnel.
• Gathering W-9 forms from vendors and assisting in new vendor setups as needed.
• Assisting team members with property budget preparation and recurring reporting.
• Assisting with vendor contract creation, execution, and tracking as requested.
• Providing general and ad hoc administrative support to the property as needed.
• Performing any other duties and tasks assigned.

What You Bring To The Table

Physical Work Requirements and Work Conditions

Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the role.

What's In It For You

This job description sets out key elements and responsibilities of the role, but it is not intended to be exhaustive and does not constitute a contractual document. Duties may be updated to meet changing needs or circumstances.

Location : On-site Bellevue, WA

Job Tags : Property Management

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth : JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include :