Staff Accountant - Accounts Payable Specialist

Job Details

Job Location

Boys and Girls Club Truckee Meadows - Reno, NV

Salary Range

$50000.00 - $55000.00 Salary

Accounts Payable Specialist

POSITION SUMMARY : The Accounts Payable Specialist is responsible for ensuring timely, accurate, and efficient processing of all vendor invoices and payments. This role supports the organization's financial integrity by maintaining precise records, reconciling accounts, and fostering positive vendor relationships. The Specialist collaborates closely with the Finance team and other departments to ensure proper expense coding across multiple grants, programs, and locations. In addition to daily processing tasks, this position contributes to month-end close activities, supports grant reporting, and helps improve systems and workflows to enhance efficiency, accuracy, and transparency within the accounts payable function.

ESSENTIAL FUNCTIONS :

• Process Invoices Accurately and Efficiently- Review, code, and enter invoices into Sage Intacct, ensuring all supporting documentation and approvals are complete.
• Manage Vendor Relationships- Communicate with vendors to resolve discrepancies, maintain accurate records, and ensure all accounts are reconciled monthly.
• Prepare Payments- Process weekly check and ACH runs, verifying accuracy and adherence to payment terms.
• Reconcile & Review- Perform vendor statement reconciliations and assist with A / P aging reports, accruals, and close procedures.
• Support Month-End & Grant Reporting- Collaborate with the Finance team to ensure accurate expense coding across multiple grants, programs, and locations.
• Be Part of a Collaborative Finance Team- Work closely with colleagues across finance and operations to strengthen processes, support transparency, and ensure accuracy organization-wide.
• Drive Continuous Improvement- Help enhance automation, document workflows, and strengthen internal controls to increase efficiency and transparency.

Qualifications

SKILLS / ABILITIES :

EDUCATION / EXPERIENCE :