Facility Coordinator

This job is with JLL, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people

and empowering them to

thrive, grow meaningful careers and to find a place where they belong.

Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves :

As a Facilities Coordinator, you'll provide comprehensive support to Site and / or Facility Managers in a Life Science high-end controlled environment. Your role encompasses operational support across maintenance and operations, accounting and finance, vendor oversight, equipment and supplies management, and occupancy services. You'll be instrumental in developing and maintaining client relationships while ensuring exceptional service levels are consistently achieved. This position requires managing complex facility operations within the stringent requirements of a Life Science environment, where precision, compliance, and safety are paramount. You'll serve as a key liaison between various stakeholders including vendors, facilities staff, finance teams, and clients to ensure seamless coordination and execution of all facility-related activities.

What your day-to-day will look like

Conduct daily walkthroughs to ensure clean, organized, and compliant office environments

Respond to work orders promptly while maintaining KPI compliance and exceptional customer service

Escort contractors and site visitors as necessary to accomplish site objectives and comply with site policies.

Schedule and manage repairs, maintenance, minor works, and work requests, tracking them to completion

Lead vendor procurement processes and serve as primary site contact for permitting and escorting

Initiate procurement processes for third-party vendor needs by developing and delivering purchase orders

Coordinate with Finance team to ensure timely accruals and invoice processing

Maintain accurate records and official documentation, including website updates

Oversee parts inventory management including ordering, monitoring usage, and conducting evaluations

Provide oversight support for the critical spares inventory and kitting functions for

timely execution of maintenance and repair work.

Actively use CMMS to perform routine duties and provide training to others with scheduling and documentation of work.

Act as back up to the CMMS Admin, actively participating in Planning & Scheduling activities.

Update and maintain emergency response plans and after-hours emergency procedures

Conduct site inspections to ensure building procedures and performance measures are maintained

Support moves and reconfigurations as required

Manage building access passes and provide safety and security support

Required Qualifications

Strong organizational and time management skills

Excellent customer service and communication abilities

Proficiency in managing multiple priorities simultaneously

Detail-oriented approach with accuracy in record-keeping

Ability to work effectively in controlled Life Science environments

Experience with work order management systems

Knowledge of procurement processes and purchase order management

Familiarity with vendor management and coordination

Basic understanding of facility maintenance and operations

Proficiency with standard office software and documentation systems

Strong interpersonal skills for client relationship management

Ability to work collaboratively in team environments

Problem-solving mindset with focus on continuous improvement

Adaptability to changing priorities and requirements

Professional demeanor for guest and client interactions

Preferred Qualifications

Previous experience in Life Science or controlled environment facilities

Background in facility management or operations coordination

Experience with KPI tracking and performance measurement

Knowledge of emergency response planning and safety protocols

Familiarity with Life Science regulatory requirements and compliance

Experience coordinating corporate events and amenities

Background in inventory management systems

Previous vendor management and procurement experience

Understanding of finance processes including accruals and invoice processing

Experience with building access control systems and security protocols

Location : San Diego, CA

Work Schedule : 8am - 4 : 30pm M-F

Estimated compensation for this position :

59,400.00 - 82,000.00 USD per year This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location : San Diego, CA

Job Tags :

Hiring If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements.

We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth :

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include :

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Early access to earned wages through Daily Pay

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Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Accepting applications on an ongoing basis until candidate identified.

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