Program Office Assistant

Job Description

Job Description

Description : Position Summary :

Responsible for a variety of duties including, but not limited to, document production, file and record maintenance, greeting visitors, telephone reception, scheduling appointments, and meetings, ordering office supplies and processing work orders. Monday - Friday 8 : 30am - 5 : 00pm

Pay Range : $16.95 - $21.19 per hour

Requirements : Essential Duties :

• Maintain office calendar to coordinate workflow and meetings.
• Interact with clients, staff, and visitors while maintaining confidentiality in all aspects of client, staff and agency information.
• Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing Mailing, filing, answering phones, and data input.
• Prepare agendas and schedule staff meetings as well as compile, transcribe and distribute minutes of meetings.
• May complete tasks in the community with personal automobile including deliveries and pick up.
• Maintain an office environment that is consistent with existing contracts, licensing regulations and agency-established policies.
• Assists with additional duties and tasks that arise based on agency and program needs.

Minimum Qualifications :

Must be able to operate standard office equipment and be computer literate. Applicant should possess excellent verbal, written, analytical and problem-solving skills. Must be able to communicate effectively and follow both oral and written instructions.

Additional Requirements

Must have and maintain a working vehicle a valid, unrestricted California driver’s license and current vehicle insurance. Bilingual Spanish proficiency will result in additional stipend added to base pay.

Clearances and Requirements