Administrative Assistant

Ameresco, Inc. (NYSE : AMRC) is a leading energy solutions provider dedicated to helping customers reduce costs, enhance resilience, and decarbonize to net zero in the global energy transition. We are a trusted, full-service partner to public sector and government entities, K-12 schools, higher education, utilities, and healthcare customers across the U.S., Canada, the U.K., and Europe.

At Ameresco, we show the way by developing, constructing and operating tailored smart energy efficiency solutions, distributed energy resources, and infrastructure upgrades that drive cost savings, resilience, decarbonization, and innovation. Our comprehensive portfolio is built to address the challenges of today and adapt the future, ensuring long-term sustainability and success for our customers.

Ameresco is seeking a highly motivated Administrative Assistant to support our Federal Operations & Maintenance (O&M) Team at JBPHH / Schofield Barracks, HI. This role is essential in supporting daily operations, coordinating service activities, and ensuring accurate and timely reporting across multiple projects. The ideal candidate will be detail-oriented, proactive, and capable of managing multiple priorities in a dynamic service environment.

Key Responsibilities :

Operational Support : Assist the O&M team in executing daily service tasks and work orders; Collaborate with the Project Coordinator to monitor project statuses and address delays or operational issues with management : Attend and document weekly meetings.

Scheduling & Coordination : Issue daily service orders to O&M staff and log incoming customer service calls; Maintain organized service records and documentation within the facility CMMS system; Support the Project Coordinator and Manager in maintaining effective relationships with customers, subcontractors, and vendors across multiple projects; Assist in preparing and maintaining facility schedules and technician assignments; Coordinate service activities to ensure timely completion and customer satisfaction.

Reporting & Documentation : Prepare and submit monthly, quarterly, and annual reports on service performance, project metrics, and operational trends; Track and analyze service data to support continuous improvement and compliance with performance guarantees.

Administrative Duties : Perform general administrative tasks including document preparation, data entry, and file management; Perform other duties as required to ensure project and team success.

Other duties as assigned.

Minimum Qualifications :

High School diploma or equivalent.

Minimum of five (5) years of administrative support experience in a service or facilities environment.

Additional Qualifications :

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with MS Access and photo / editing software is a plus.

Experience with Computerized Maintenance Management Systems (CMMS)

Strong organizational and multitasking skills with the ability to meet deadlines.

Excellent verbal, written, and interpersonal communication skills.

Ability to review confidential US Security Information.

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Ameresco challenges the brightest, most talented, and creative individuals in the industry by providing an environment that fosters initiative and achievement. We are proud of our comprehensive and competitive employee benefits, including people-oriented insurance, investment, and incentive plans.

All official communications from Ameresco will originate from an @ameresco.com email address. Any correspondence from other domains should be regarded as fraudulent. Please report any suspicious activity to the platform where the issue was encountered. For further inquiries or concerns, please contact us at 1-866-AMERESCO

Ameresco is an Equal Opportunity Employer.