Administrative Assistant

Administrative Assistant

The Administrative Assistant provides high-level administrative support and organization to a hospital Vice President, supporting the efficient and effective management of department operations. This position deals with a diverse group of external stakeholders, as well as internal contacts at all levels of the organization and must maintain strict confidentiality of sensitive information. In addition, this position organizes schedules, coordinates, and prepares documents for meetings, prepares specialized, and routine letters and documentation, including legal and financial documents, as well as addressing queries from visitors and stakeholders and making travel arrangements.

With 12 ministries and access points across Indiana and Illinois, Franciscan Health is one of the largest Catholic health care systems in the Midwest. Franciscan Health takes pride in hiring coworkers that provide compassionate, comprehensive care for our patients and the communities we serve.

What You Can Expect

• Acts as liaison between the president, senior management, corporate and regional staff, government agencies, and hospital coworkers.
• Prepares and modifies documents including correspondence, reports, drafts, memos, and emails.
• Schedules and coordinates meetings, appointments, and travel arrangements for the office.
• Provides general administrative and clerical support including mailing, scanning, faxing, and copying.
• Researches, prioritizes, and follows-up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Monday through Friday, day shift.

Qualifications

Travel is required : Never or Rarely

Equal Opportunity Employer

It is the policy of Franciscan Alliance to provide equal employment to its employees and qualified applicants for employment as otherwise required by an applicable local, state or Federal law.

Franciscan Alliance reserves a Right of Conscience objection in the event local, state or Federal ordinances that violate its values and the free exercise of its religious rights.

Franciscan Alliance is committed to equal employment opportunity.