Office Manager / Warehouse

Job Details :

• Receive and confirm orders (ensure product compatibility as necessary).
• Enter and close orders in QB and Order Log (with assistance from Madz, still checking for accuracy).
• Print Packing Slips and Process Flows.
• Generate Shipping Labels.
• Complete Payment (Process credit card transaction or invoice per terms).
• Send Invoices / Tracking.
• Close sales with customers via phone.
• Customer Service calls / emails for parts and technical issues.
• Dealer Service calls / emails.
• File EZ Carrier paperwork.
• Send and follow up on AR reports with dealers.
• Keep dealer information organized and updated.
• QuickBooks - AR
• Track UPS shipment costs.
• Returns / Exchanges / Warranties.
• Enter and close POs in Customer Release Book.
• Enter Outgoing Shipments.
• PREP Shippers.
• Inventory data entry (with Barb).
• HS1 / HS2 Pipeline.
• HS1 / HS2 Customer Release Book.
• Schedule Shipments (BOL).
• Generate / send shippers.
• Generate / send invoice (if applicable, only HS2).
• Generate HS1 Past Due PO log for easy tracking.
• Generate and send POs to vendors.
• Calculate and record 3-month sales forecast.
• Act as a liaison to shipping and receiving.
• Monitor incoming shipments and compare to POs.
• Contact vendors for product / supply quotes then place orders.
• Communicate with vendors / customers about expected ship dates and order progress / completion.
• Collect and approve invoices for Son’s payment (follow up if invoice does not match PO / shipping doc).
• Send / Follow-Up on AR (HS2).
• Enter Incoming HS1 Shipments (and monitor).
• Secondary point of contact for MEC – Daily Operations (Open POs, add-ons, shipping).
• Organizing and filing ALL documentation and paperwork.
• QuickBooks – AP / AR.
• Confirm HS1 PO pricing and in-house date - approval.
• Point of contact for employee insurance company (Add / Term., invoicing, documentation).
• Collecting / filing New Employee documents.
• New Employee Training.
• Enter potential candidates into HR Pipeline as necessary.
• Job Posting.
• Front office cleaning / stocking.
• Additional “one-off” tasks (Proofreading, Organizing, establishing process, etc.)
• Direct phone calls and messages to the appropriate contact.
• Update / create forms as necessary.
• Update Vendor Directory.
• Organizing and filing ALL documentation and paperwork.
• Purchasing.
• Deposits.
• Quoting chemicals / replacement equipment.
• Receiving / Processing POs.
• Scheduling shipments.
• Invoicing.
• Inventory.
• Accounts Receivable.
• Accounts Payable.
• Monthly Bank / QB Reconciliation.
• Purchasing.
• Bank Deposits.
• Directing phone calls / emails.
• Filing.
• Working with CPA.
• Customer Service (providing requested documents to customers for chems).

About Elite School Staffing :

Elite Diversity Staffing is more than just a staffing company. We partner with our clients to hire and work with employees to create a quality working environment and solve problems as they come up. We are also providing staffing solutions for the following areas needing hiring in volume : full-service medical, food service, engineers, sanitization services, and government defense. WE ARE MORE THAN A STAFFING COMPANY. Elite Diversity Staffing takes the success of the companies we work with personally, vetting every company and candidate appropriately and taking the time to develop relationships for continued success.- We get all-star performances from our people, coaching each candidate with our training and mentoring programs. Only steady, dependable pros walk through our clients’ doors.- We’re available when you need us, ready to step in and make things right.ADDITIONAL SERVICES : In addition to our staffing services, Elite Diversity Staffing provides the following : PPE and safety equipment Benefits, Taxes, PEO Marketing and communications Uniforms / Custom apparel and goods Community outreach To learn more about leveraging Elite Diversity Staffing for your hiring needs, reach out to us by visiting elitediversitystaffing.com.