Receptionist Officer (Commercial)

JOB SUMMARY Acts as a receptionist for client facility. Controls access to facility through the admittance process. Welcomes onsite visitors, determines nature of business, and announces visitors to appropriate personnel. Performs other security or administrative services as required for the site. ESSENTIAL FUNCTIONS The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified according to business necessity. All assigned duties or tasks are deemed to be part of the essential functions unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (nonessential) functions. Employees are held accountable for successful job performance. Job performance standards may be documented separately and may include functions, objectives, duties, or tasks not specifically listed herein. In performing functions, duties, or tasks, employees are required to know and follow safe work practices and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions. All functions, duties, or tasks are to be carried out in an honest, ethical, and professional manner and are to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives. Core Duties Include Acts as a receptionist for client facility; controls access to facility through the admittance process; assists visitors with a legitimate need to gain entry to the facility; screens visitors and client employees in an efficient manner in order to expedite their admittance to the facility. Provides an atmosphere in which all client employees and visitors know that the client responds to and cares about their needs; provides a courteous, respectful, and pleasant interaction with each client employee and visitor as perceived from their point of view; presents a good image of the client and its security department. Communicates in a manner that is open, honest, and responsive in all situations; provides information to the extent authorized regarding the site and surrounding area as requested by visitors. Provides administrative support, such as taking and delivering messages or transferring calls to voice mail when appropriate personnel are unavailable; accepts mail and special delivery packages; may assist with additional special projects as necessary. Prepares logs or reports as required for site; writes or types reports or enters information in a computer using standard grammar; inspects security control logs and takes action as required. Observe and report incidents or suspicious activity to client representatives, company management, life / safety personnel, or public safety authorities as appropriate for the circumstances and / or as required by the site. Performs additional security services functions as permitted under any required Security Officer license and as specified for the assigned site. Carries out specific tasks and duties of a similar nature and scope as required for the assigned site MINIMUM QUALIFICATIONS AT ENTRY Additional qualifications may be specified and receive preference depending upon the nature of the position Basic Qualifications U.S. citizenship preferred Must be at least 18 years of age. Must have a reliable means of communication (i.e., phone). Must have a reliable means of transportation (public or private). Must have the legal right to work in the United States. Must have the ability to speak, read, and write English. Ability to acquire and maintain any other specific special clearances / access requirements. Education / Experience High School Diploma or G.E.D Related experience preferred Background Prerequisites Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey, in addition to any mandatory licensing requirements Competencies (as demonstrated through experience, training, and / or testing) Must be able to meet and continue to meet any applicable state, county and municipal licensing requirements for Security Officers. Must be able to meet and continue to meet certification requirements for Basic Life Support CPR / AED and First Aid from American Heart Association or the American Red Cross. Knowledge of or ability to learn security operations and procedures. Ability to see, hear, speak, and write clearly in order to communicate with employees and clients. Ability to write routine correspondence, including logs and reports. Ability to carry out instructions furnished in written, oral, or diagrammatic form. Ability to be an effective team member. Ability to maintain professional composure when dealing with unusual circumstances. Courteous telephone manner. Ability to adapt to changes in the external environment and organization. Good organizational skills. Ability to provide high quality customer service. Good interpersonal skills, with the ability to interact effectively at various social levels and across diverse cultures. Required ability to handle multiple tasks concurrently. Basic skills in keyboarding, computer usage, and operating controls. WORKING CONDITIONS (Physical / Mental Demands) With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include : Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations. May be exposed to stressful situations, such as challenging individuals who are in or approaching an unauthorized area. May be required to work overtime without advance notice. Frequent sitting, standing and walking, which may be required for up to 8 hours per day and may involve climbing stairs and walking up inclines and on uneven terrain. Occasional reaching with hands and arms, stooping, kneeling, crouching and crawling. Frequent lifting and / or moving up to 10 pounds and occasional lifting and / or moving up to 25 pounds. Close vision, distance vision, and ability to adjust focus. May be required to use a vehicle in the performance of duties. Vehicles are to include but not limited to : cars, trucks, electric carts, and bicycles. On occasion may be required to perform stressful physical activity. Depending upon assignment may be exposed to inclement weather or be required to work in environments or under conditions that require the use of protective gear and devices and / or awareness of personal safety and safety of others. May be exposed to or required to handle sensitive and confidential information. A Word about EEO, Pay Transparency and Other Requirements : All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.