Administrative Assistant

Administrative Assistant

We are looking for a skilled administrative assistant to join a non-profit organization in Honolulu, Hawaii on a contract basis. In this role, you will play a vital part in supporting daily office operations and ensuring the smooth functioning of administrative tasks. This position offers an opportunity to contribute to meaningful projects while utilizing your organizational and communication skills.

Responsibilities:

• Draft and prepare correspondence, reports, and other documentation as needed.
• Coordinate and collaborate with various departments to ensure seamless communication and workflow.
• Provide support for fundraising initiatives by assisting with planning and execution.
• Conduct research to gather relevant data and information for projects and reports.
• Assist in organizing and managing events, including logistics and planning.
• Compile and generate accurate reports to support organizational decision-making.
• Perform general administrative duties such as filing, faxing, scanning, typing, and data entry.
• Manage inbound calls and provide prompt and courteous responses to inquiries.
• Maintain organized records and ensure all documentation is up-to-date.
• Support office operations and contribute to the efficiency of administrative processes.

Requirements:

• Minimum of 2 years of recent experience in an administrative role.
• Proficiency in Microsoft Office Suite, including PowerPoint, Outlook, Word, and Excel.
• Strong organizational and multitasking abilities to handle diverse responsibilities.
• Excellent written and verbal communication skills.
• Ability to conduct research and analyze data effectively.
• Associate's degree or higher is preferred.
• Experience with event planning and coordination is a plus.
• Demonstrated ability to work independently and as part of a team.