Coordinator, Olympic & Paralympic Programs

Job Description

Job Description

Benefits :

401(k)

Dental insurance

Flexible schedule

Health insurance

Paid time off

Parental leave

Training & development

Tuition assistance

Vision insurance

Coordinator, Olympic and Paralympic Programs

REPORTS TO : Olympic and Paralympic Programs Manager FLSA : Non-Exempt

SUPERVISES : N / A Last revised : September 2025

JOB SUMMARY : The Olympic and Paralympic Programs Coordinator is a sport-specific expert and leads the distribution of Out-of-Competition (OOC) and In-Competition (IC) testing assignments for a core group of sports. The Olympic and Paralympic Programs Coordinator maintains the Registered Testing Pools (RTPs), Clean Athlete Programs (CAPs), athlete whereabouts, and acts as a point of contact for National Governing Bodies (NGBs), International Federations (IFs) and athletes within their sport group.

RESPONSIBILITIES

• Obtain and maintain an expert level understanding and knowledge of designated sports and specifics of the athletes within each sport.
• Assess and maintain designated sport group and RTP criteria, to ensure the appropriate athletes are included and work with NGBs to gather athlete contact information and ensure regular compliance requirements.
• Facilitate National Governing Body (NGB), International Federation (IF), and High Performance Programs collaboration to ensure adequate resource allocation and compliance adherence.
• Coordinate and assign all out-of-competition (OOC) and in-competition (IC) tests for assigned sport group, including developing strategic test plans for the athletes, as well as developing and recommending future testing strategies.
• Maintain an expert level understanding and knowledge of national and international events and work with the leadership in reviewing and approving event testing requests.
• Process incoming unsuccessful attempt report forms and provide a detailed summary of the unsuccessful attempts to ensure accurate review for potential Whereabouts Failures.
• Process athlete retirements, athlete return from retirement, athlete sanction requirements, and WADA Exemption Requests.
• Provide prompt and superior quality customer service to athletes, NGBs, International Federations (IFs) and athlete support personnel.
• Oversee multiple email inboxes, filing and distributing information to the appropriate contacts.
• Compiles, maintains, and updates testing records in various databases by required deadlines.
• Assists with test session review and compliance monitoring.
• Additional administrative support, as needed.

GENERAL

• Maintain confidentiality at all times.
• Projects and other duties as assigned.

REQUIRED QUALIFICATIONS

• BS / BA degree in Sports Management or related field, preferred OR equivalent / applicable experience.
• Demonstrated ability to assess data and drive efficiencies and solutions toward team projects and goals.
• Excellent organizational skills and attention to detail.
• Ability to multi-task, working on multiple projects at one time.
• Strong verbal and written communication skills.
• Ability to provide exceptional customer service.
• Ability to partner with others across the organization to meet various needs.
• Able to effectively communicate with internal and external stakeholders.
• Ability to work flexible hours as needed.
• Moderate proficiency in Microsoft Office Suite.

DESIRED QUALIFICATIONS

• Experience in sport
• Proficiency in database management