LMS Data Coordinator

Job Title : LMS Data CoordinatorJob Description

We are seeking a dedicated LMS Data Coordinator responsible for a variety of learning management system (LMS) functions. This role involves the creation and maintenance of training courses and sessions, managing training curricula and assessments, and ensuring the accurate entry and archival of training records. The position also supports metrics and reporting related to quality systems, provides end-user support, and assists with tasks and projects as needed.

Responsibilities

Create and maintain training courses and sessions.

Manage training curricula and assessments, including quizzes.

Review training records for completeness and ensure accurate entry and archival.

Support the maintenance of quality systems metrics and reporting.

Conduct periodic reviews of training courses and curricula.

Perform general word processing tasks and provide support.

Provide end-user support on LMS functionality and processes.

Assist with additional tasks and projects as directed by the manager.

Stay informed about compliance requirements and participate in relevant training.

Work on routine assignments and recognize deviations from accepted practices.

Essential Skills

Minimum of three years of experience working in an LMS, including curriculum assignment, course updates, and user group creation.

Strong administrative skills, including monitoring group email inboxes and handling issues.

Experience running reports from LMS systems.

Customer service mindset with a focus on internal team support.

Data entry and triage capabilities.

Additional Skills & Qualifications

Basic knowledge of Quality Systems and GMP / GDP requirements.

Understanding of the pharmaceutical industry and regulations such as 21 CFR, GxP, ICH.

Detail-oriented work with high accuracy.

Strong written and oral communication skills.

Effective time management, interpersonal, and collaboration skills.

Analytical problem-solving abilities.

Proficiency with computers and word processing software, including Microsoft Office and Adobe Acrobat.

BS or BA degree with at least 1 year of relevant experience.

Preferred experience with Absorb LMS or ComplianceWire.

Work Environment

This is primarily an onsite role requiring a minimum of three days per week on Tuesday, Wednesday, and Thursday. The team comprises 2 full-time employees and this consultant, as part of a larger training team of 10-12 members. The training and document control team consists of approximately 20 people.

Job Type & Location

This is a Contract position based out of Foster City, CA.

Pay and Benefits

The pay range for this position is $35.00 - $40.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Foster City,CA.

Application Deadline

This position is anticipated to close on Dec 2, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.