Executive Assistant II

Job Title : Executive Assistant II

Location : 2725 Sand Hill Road, Suite 200, Menlo Park CA - 94025 (Role is 5 days a week in office. There is no opportunity for remote working)

Interviews : 1st round interview with manager Jamie via Zoom. 2nd round informational zoom with an EA in SF.

Pay Rate : $30 / hr

This is a great opportunity to join a leading financial and wealth management organization that offers room for growth and advancement!

Job Description

The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his / her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.

Responsibilities

• Responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his / her team.
• Provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
• Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role.
• Should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.

Qualifications

Should you accept an offer for an opportunity with this client, we do require a background check, fingerprinting, employment verification for the past 7 years and verification for your highest level of education completed. You may be required to provide documentation such as the staffing agency name(s), IRS Wage and Income Transcripts, or your diploma to help us verify this information.