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Operations Coordinator

Operations Coordinator

Colorado AnschutzAurora, CO, US
7 days ago
Job type
  • Full-time
  • Part-time
Job description

Operations Coordinator

Join the Colorado School of Public Health as an Operations Coordinator (Open Rank Business Services Entry Intermediate Professional). This position is a key member of the school's Lifecourse Epidemiology of Adiposity & Diabetes (LEAD) Center that will support administrative and operational activities for the center and its senior leadership team.

The Operations Coordinator will have the opportunity to significantly contribute to a mission-driven organization and work alongside leading experts in public health. This position will oversee operational and procurement responsibilities, as well as provide general facilities and office support in the Anschutz Health Sciences Building on the CU Anschutz Medical Campus.

Key Responsibilities :

  • Greet guests and serve as LEAD's first point of contact for university colleagues, external affiliates, and study participants visiting the Center.
  • Assist with calendar management, meeting scheduling, travel arrangements, reimbursement and expense reallocation for faculty, staff, trainees, and visiting guests.
  • Coordinate logistics for LEAD seminars and special events, including itinerary development and distribution, meeting room reservations, catering, event set-up and clean-up, and travel coordination for visiting guests and speakers.
  • Assist with LEAD employee onboarding (workspace assignment, technology needs, key requests, etc.) and offboarding (updating contact lists, cancelling building access and credit cards, etc.).
  • Coordinate matters involving facilities management, IT support, and telecommunications for the Center.
  • Process faculty procurement card and travel card expense reports monthly.
  • Place orders in the university Marketplace system in accordance with fiscal policy.
  • Act as custodian for gift card recognition program, including maintaining tracking logs and periodic reconciliations.
  • This position can be offered as part-time (0.5 FTE) to full-time (1.0 FTE) based on candidate availability. This position reports to the Associate Director of Research Administration.

Work Location : Onsite This role is expected to work onsite and is located at the CU Anschutz Medical Campus in Aurora, CO.

Why Join Us : The Colorado School of Public Health (ColoradoSPH) is a unique and collaborative graduate school that combines the collective expertise of three Colorado universities : the University of Colorado Anschutz Medical Campus (CU Anschutz) in Aurora, Colorado State University (CSU) in Fort Collins, and the University of Northern Colorado (UNC) in Greeley, Colorado. The Colorado School of Public Health is the only accredited school of public health in the Rocky Mountain Region, attracting top tier faculty and students from across the country, and providing a vital contribution towards ensuring our region's health and wellbeing. The school's faculty, staff, and students work together to share knowledge and conduct innovative research and community service to actively address public health issues including chronic disease, access to healthcare, environmental threats, emerging infectious diseases, costly injuries, and more.

The LEAD Center represents a collaboration between the ColoradoSPH and the Department of Pediatrics in the School of Medicine. The LEAD Center is a multidisciplinary research center that investigates and seeks to understand the developmental origins of health and disease, particularly obesity, type 1 and type 2 diabetes and the complex interplay of environmental exposures, genetic and epigenetic processes in critical developmental periods across the lifecourse.

Why work for the University? We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including :

  • Medical : Multiple plan options
  • Dental : Multiple plan options
  • Additional Insurance : Disability, Life, Vision
  • Retirement 401(a) Plan : Employer contributes 10% of your gross pay
  • Paid Time Off : Accruals over the year
  • Vacation Days : 22 / year (maximum accrual 352 hours)
  • Sick Days : 15 / year (unlimited maximum accrual)
  • Holiday Days : 10 / year
  • Tuition Benefit : Employees have access to this benefit on all CU campuses
  • ECO Pass : Reduced rate RTD Bus and light rail service
  • There are many additional perks & programs with the CU Advantage.

    • Qualifications :

    Minimum Requirements :

  • Entry Level : A bachelors degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.

    • Intermediate Level :

  • A bachelors degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
  • One (1) year of professional level experience in an administration setting.
  • Substitution : A combination of education and related technical / paraprofessional experience may be substituted for the bachelors degree on a year for year basis.

    • Preferred Qualifications :

  • Prior work experience in business or research office administration.
  • Experience and knowledge of financial applications that include CU procurement and accounting software such as Peoplesoft, Concur, and / or Marketplace.
  • Experience managing professional calendars and scheduling meetings and rooms.
  • Experience with event management or coordination.
  • Experience using or developing forms in Smartsheet.

    • Conditions of Employment :

  • This is an in-person position located at the LEAD Center on the CU Anschutz Medical Campus.
  • Must be available to start work no later than 8am on weekdays whether full-time or part-time.
  • Occasional evening and weekend work may be required for special events.

    • Knowledge, Skills, and Abilities :

  • Strong organizational skills, including ability to prioritize and multi-task, and demonstrated ability to self-manage priorities and be proactive in resolving issues.
  • Ability to communicate effectively, both in writing and orally.
  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
  • Strong customer service skills.
  • Demonstrated experience in fostering a community that values a wide range of backgrounds, experiences, and perspectives.
  • Proficiency in Business English, spelling, punctuation and grammar.
  • Proficiency in using Microsoft Office software (Word, Excel, Outlook, PowerPoint).

    • How to Apply :

    For full consideration, please submit the following documents :

  • Curriculum Vitae / Resume
  • A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
  • Three to five professional references including name, address, phone number (mobile number if appropriate), and email address

    • Screening of Applications Begins : Screening begins immediately and continues until November 25, 2025.

    Anticipated Salary Range :

  • Entry Level : $51,437 - $56,000 (1.0 FTE)
  • Intermediate Level : $55,975 - $63,000 (1.0 FTE)

    • Total Compensation Calculator : http : / / www.cu.edu / node / 153125

    Equal Opportunity Statement : CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

    ADA Statement : The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process.

    Background Check Statement : The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

    Vaccination Statement : CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.

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