Technology and Administrative Asst

Job Description

Job Description

The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

MINISTRY DESCRIPTION :

Responsible for technology, weekly bulletin production, and general parish administrative interfacing, providing a welcoming interface with the parish staff and volunteers

Principal Accountabilities :

General Administration

• Serves as the primary point-of-contact for administrative interface to the parish : greets parishioners, assists with administrative questions, provides general administrative guidance, assists with registration needs, distributes and collects forms, identifies general needs and trends within parish life.
• Manages the proper storage and disposal of confidential information and personally identifiable information (PII) in accordance with policy and law.
• Demonstrates dynamic problem-solving skills through adaptable and flexible leadership. Clarifies the needs and directives of supervisors, supervises and manages logistics, and clearly communicates resulting needs and barriers to success in a timely, professional manner.
• Foster mutually responsive relationships with parish staff and the parish community at large
• Mitigates conflicts quickly and charitably.
• Works independently and within teams on special nonrecurring and ongoing projects as assigned.
• Receives and places telephone calls, schedules appointments as requested, types written communications (letters, reports, memos) and processes mail. Greets and refers visitors to the appropriate ministers, services, or agencies. Opens and distributes incoming mail and arranges for delivery of outgoing mail daily.
• Establish office record-keeping systems including sacramental records.
• Receives and places telephone calls, schedules appointments as requested, types written communications (letters, reports, memos) and processes mail. Greets and refers visitors to the appropriate ministers, services, or agencies. Opens and distributes incoming mail and arranges for delivery of outgoing mail daily.
• Establish office record-keeping systems (not sacramental records). Develops and maintains filing systems and maintains schedule of office hours and meetings.
• Fosters effective communication among all people including parish staff, volunteers and parishioners. Maintains a cooperative spirit with staff members.
• Schedules for parish facilities’ use. Develops and maintains a calendar that identifies the time, date, and name of ministry as well as room scheduled to use. Maintain office calendar.
• Oversees inventory of office supplies.
• Attends staff meetings, ministry council meetings and strives to work with other ministry leaders and staff persons in a supportive manner.
• Performs other tasks assigned by the Office Manager and / or Pastor.
• Manages the keypad entry system.

Database

Parish Bulletin

Responsible for creating and reviewing content in accordance with copyright law and policing and removing content that may risk copyright infringement.

Parish Website

Administers the website in accordance with the Pastor’s and / or Chief of Staff’s vision and polices the content requested and posted to conform to this vision.

Other Technical Assistance

Assists with technical difficulties.

Maintains administrative permissions to all parish social media accounts.

Responsible for the accurate articulation of quotes, ideas, teachings, and concepts.

Assists in facilitating professional-grade photos and recordings for parish operations.

RECORD RETENTION RESPONSIBILTIES :

VOLUNTEERS :

Internal Contacts :

External Contacts :

Working Conditions and / or Physical Requirements :

Travel Requirements :

Education and Experience Preferred :

Knowledge and Skills Preferred :

FLSA Designation : Non-Exempt, Onsite Part-Time 25 hours / week, Flexible with schedule when needed to cover shifts