Accounts Payable & Receivable / Office Manager

IN-OFFICE / FULL-TIME

Accounts Payable & Receivable / Office Manager

Boulo is partnering with a dynamic and rapidly growing Birmingham-based service and transportation organization with expertise across multiple divisions for an Accounts Payable & Receivable / Office Manager with strong accounting and administrative skills to oversee daily operations, support financial coordination, and

manage vendor relationships.

Salary : $50,000 - 60,000

Benefits : Health, Vision, Dental and Life Insurance, 401K with match, PTO, Holidays

Key Responsibilities :

• Accounts Payable & Receivable - Process vendor invoices, reconcile accounts, and manage customer payments accurately and on time.
• Expense Management - Track, categorize, and reconcile company expenses; manage payment processing through Melio and Ramp.
• Procurement Support - Coordinate purchasing needs and submit approvals through leadership
• Fleet Compliance - Maintain records for vehicle registrations, renewals, and other compliance documentation
• Office Administration - Oversee daily office operations including filing, supplies, and vendor coordination.
• Customer Service Support - Serve as a backup call taker and provide overflow support for other areas of the business as needed.
• Financial Liaison - Collaborate with external accountants and bookkeepers to ensure timely reporting and accurate documentation.
• Vendor & Contractor Coordination - Manage relationships with office and operational vendors, ensuring smooth service and communication.

Qualifications :

• Proven experience in office management, accounting, or administrative support (service industry experience preferred).
• Strong understanding of accounts payable / receivable and expense management systems.
• Familiarity with Melio or similar payables platforms.
• Excellent organizational skills with the ability to manage multiple priorities.
• Proficient in Microsoft Office Suite and basic accounting tools / software.
• Strong communication skills and a proactive, problem-solving mindset.