Contract Management Specialist 1 (NY HELPs) - 9276

Contract Management Specialist

Under the direction of a Contract Management Specialist 2, SG-23, this position will support contractual functions for the Vendor Sourcing & Management Organization (VSMO) within the Office of Information Technology (ITS). Duties will include, but are not limited to, the following :

• Purchase Information Technology (IT) products and services for ITS and on behalf of client agencies using existing contract vehicles;
• Identifying appropriate contract vehicles for use in purchasing goods and services;
• Conduct Request for Quotes under state centralized contracts;
• Provide procurement support on the development of Statements of Work (SOWs) by program areas and Portfolios as needed;
• Process Purchase Requisitions (PR) in the Statewide Financial System (SFS) for general purchases;
• Source PRs to Purchase Orders (PO) in the SFS;
• Preparation of procurement records into separate procurement packages;
• Update ITS internal procurement tracking spreadsheets and databases;
• Vendor management such as participating in vendor meetings pertaining to current or prospective procurements;
• Review and process agency contract amendments and extensions as required;
• Participate in the development of single / sole source justifications as required and justifications of the reasonableness of rates charged by vendors;
• Interact with Business Services Center (BSC) on PR / PO creation;
• Manage the procurement process for software license renewals;
• Interact with ITS budget and accounts payable staff;
• Monitors unit shared mailbox(es);
• Identify and process required PO Change requests needed for submission to BSC;
• Provide guidance to agency program staff in the contract development, approval, execution, and amendment process;
• Interact with ITS attorneys on contractual matters;
• Complete P-card purchases as requested and reconcile charges monthly through SFS;
• Provide information requested for Office of the State Comptroller audits;
• Supervision of staff, as assigned.

Open to NYS employees with one year of permanent competitive service as a Contract Management Specialist 1, G-18, OR in a position at G-16 or above deemed administrative under Section 52.6 of the Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)

This title includes a traineeship opportunity, and applicants will be appointed to the appropriate level

Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title or are current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 12 or above and eligible for transfer under Section 52.6, 70.1 or 70.4 of the Civil Service Law. Individuals who possess a bachelor's degree or higher AND have 55b / c eligibility are encouraged to apply. If applying using your 55b / c status, please provide a copy of your current 55b / c eligibility letter. For additional information regarding 55b / c and / or how to apply please visit the Civil Service webpage.

PCO Candidates : Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply.

Successful completion of a two-year traineeship leads to appointment as a Contract Management Specialist 1, SG-18.

ITS will not offer permanent employment to any candidate unless the candidate provides documentation that they are authorized to accept work in the United States on a permanent basis. It is the policy of ITS not to hire F1 or H1 visa holders for permanent employment or to sponsor non-immigrant aliens for temporary work authorization visas or for permanent residence.

Some positions may require fingerprinting. Some positions may require up to 25% travel and / or lifting up to 50 lbs. Some positions are pending Civil Service approval. Details of position(s) will be described further if you are selected for an interview. If eligible, positions located in New York City will receive an additional $3,400 downstate adjustment location pay with regular annual salary. Positions located in the Mid-Hudson will receive an additional $1,650 adjustment location pay.

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Benefits of Working for NYS Generous benefits package, worth 65% of salary, including : Holiday & Paid Time Off, Health Care Benefits, Additional Benefits. The Office of Information Technology Services is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage all individuals with disabilities to apply. NYS HELPS : This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

Some positions may require additional credentials or a background check to verify your identity.