Document Control Specialist

Job type : Full Time

Resume required : Yes

Posted date : 2025-11-12

Full job description :

Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.

YOUR NEXT OPPORTUNITY :

The Document Control Specialist is responsible for collecting, maintaining, and distributing all project documents. This position will assist all levels of staff on a project.

WHAT YOU'LL DO :

Performs administrative functions such as filing; correspondence log maintenance; processing incoming and outgoing correspondence and transmittals into the hard file and electronic database system; record and store photographs; schedule meetings.

Manage documentation, compliance reporting and all filing system developments.

Assists in preparation of reports and Power Point presentations; development and updating of project administrative procedures and in maintenance of project manuals and library.

Tracks and manages the resolution of RFI's, submittals, and change orders.

Reviews, logs, and acts upon incoming and outgoing documents associated with project.

Input daily project information into the computer system.

Works with Construction Management Team to prepare and submit monthly reports.

Archives all project records and maintains record keeping of such documents.

The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit.

WHAT YOU BRING TO US :

Associate degree in Business Management or related discipline

Minimum 1-year previous document control experience, preferably in a construction environment

Can be a combination of education, training, and relevant experience

WHAT YOU'LL NEED TO BE SUCCESSFUL

Computer, filing, and 10-key skills required

Attention to detail is necessary; strong analytical skills favored

Remarkable level of discretion and interpersonal skills to handle sensitive and confidential matters and documentation

Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred

Prioritize and manage multiple tasks, changing priorities as necessary

Work under pressure and adapt to changing requirements with a positive attitude

Oral and written communication skills as required for the position

Self-motivated, proactive and an effective team player

Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

TRAVEL : 0%

WORKING CONDITIONS :

General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.

Noise level is typically low to medium.

Occasional lifting of up to 30 lbs.

We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.

YOU Matter - Our Benefits

ESOP - Employee Stock Ownership

401k

Annual bonus program based upon performance, profitability, and achievement

17 PTO days per year plus 10 paid holidays

Medical, Dental, Vision Insurance

Term Life, AD&D Insurance, and Voluntary Life Insurance

Disability Income Protection Insurance

Pre-tax Flexible Spending Plans (Health and Dependent Care)

Charitable Giving Match with our Rosendin Foundation

Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career.

Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Job reference : JR103282